Admin & Accounts Executive

BitLoop Technologies Pte Ltd is the operating company of a privately held Singapore group with interests across IT services, diamonds trading, and property.

We are looking for an experienced generalist Admin & Accounts Executive to help manage the administration and accounts of all group entities. Ideal candidate is technology-first and is comfortable creating and working with AI-tools & workflows.

Responsibilities

• Maintain company filing and records across all group entities, physical and digital (SharePoint)
• Perform day-to-day bookkeeping in Xero, including data entry, bank reconciliation, GST filing preparation, and support external accountant with month-end and year-end closing
• Prepare quotations, invoices, and submit payments
• Prepare freight, import and export documentation and liaise with freight forwarders
• Assist with property & leasing related administration
• Provide general office administration and support to management as required
• Provide management with family household administration support as required
• Help improve and document internal processes and workflows, including the use of AI and automation tools

Requirements

• Comfortable in a small SME environment with a broad and varied scope across multiple group entities
• At least 2 years of relevant experience in an administrative and/or accounts role (reference contact required)
• Sound understanding of basic accounting concepts and bookkeeping practice
• Working knowledge of Xero, or of a comparable accounting system with the willingness to learn Xero
• Strong Microsoft Office & Google Workspace skills, particularly Excel; familiarity with SharePoint is an advantage
• Technologically able - comfortable adopting new software independently, including AI tools beyond basic chat interfaces, such as building workflows in Claude/ChatGPT Co-Work or similar platforms
• Self-directed, organised and accountable, able to manage your own workload and see tasks through to completion
• Able to work in Singapore without the need for employer sponsorship

What We Offer

• Direct working relationship with management and genuine ownership of your area
• Stable long term employment
• Exposure across several industries, from technology and trading to family office and property
• Room to grow with the group, taking on projects and wider responsibility over time
• Training and guidance as you onboard and take on your responsibilities
• Central CBD office, five-day work week, Monday to Friday, 9.30am to 6.00pm

Benefits

• 10 days of annual leave, increasing with length of service
• 14 days of outpatient sick leave and 60 days of hospitalisation leave, in line with MOM guidelines
• 11 gazetted public holidays
• Annual Wage Supplement (13th month), pro-rated in the first year
• Employer CPF contributions at the prevailing statutory rates