Document Controller

Job Responsibilities

• Manage and maintain project documents, drawings, correspondence, and records within the Electronic Document Management System (EDMS).
• Ensure all project documentation is accurately registered, categorized, distributed, archived, and retrievable in accordance with project requirements.
• Administer document control workflows, including submissions, reviews, approvals, revisions, and transmittals.
• Monitor document status and ensure timely processing of deliverables between internal teams, consultants, contractors, and clients.
• Maintain document registers, metadata attributes, workflow states, and audit trails to ensure data integrity and traceability.
• Coordinate with project stakeholders to ensure compliance with document control procedures and information management requirements.
• Generate and maintain project reports, dashboards, and performance metrics using Excel, Power BI, or other reporting tools.
• Support the implementation and adherence to ISO 9001 quality management standards and ISO 19650 information management requirements where applicable.
• Manage and maintain Deliverables Management (DM) processes within Bentley ProjectWise or similar EDMS platforms.
• Conduct regular document audits to ensure compliance with project, client, and regulatory requirements.
• Assist in the development and continuous improvement of document control procedures, templates, and workflows.
• Provide training and guidance to project teams on document management systems and best practices.

Job Requirements

• Diploma in Business Administration, Information Management, Engineering, or a related discipline, or equivalent qualification.
• Minimum 5 years of relevant experience in document control, registry management, or project information management, preferably within large-scale infrastructure, construction, engineering, or transportation projects.
• Strong knowledge of document control principles, records management, and quality management systems.
• Familiarity with ISO 9001 and/or ISO 19650 (Information Management using BIM) standards will be an advantage.
• Proficient in Microsoft Office Suite, particularly: Microsoft Excel (Pivot Tables, Power Query, advanced reporting)Power BI dashboard development and maintenance
• Experience with Bentley ProjectWise and its Deliverables Management (DM) module is highly preferred.
• Extensive experience managing Electronic Document Management Systems (EDMS), including: Metadata and attribute management, document workflows and revision control, Audit trails and document traceability, Information governance and compliance
• Strong analytical, organizational, and problem-solving skills with excellent attention to detail.
• Ability to manage a high volume of documents and deliverables under tight deadlines.
• Excellent communication and stakeholder management skills.
• Able to work independently and collaboratively within a multidisciplinary project environment.