HR & ADMIN ASSISTANT MANAGER

HR & ADMIN ASSISTANT MANAGER

Lume Capital | Singapore

We are looking for a hands-on and resourceful HR & Admin Assistant Manager to support the people and administrative functions across our growing portfolio of businesses.

This is an execution-focused role suited for someone who is organised, responsive and comfortable working in a fast-paced F&B and hospitality environment.

Key Responsibilities

Recruitment & Manpower

• Manage end-to-end recruitment for outlet and corporate positions

• Post job advertisements, screen candidates and coordinate interviews

• Proactively source candidates through appropriate recruitment channels

• Prepare employment offers, contracts and onboarding documentation

• Maintain manpower requirements and recruitment trackers across outlets

• Coordinate onboarding and orientation for new employees

HR Operations

• Maintain accurate employee records, personnel files and HR documentation

• Manage employee onboarding, confirmation, transfers and offboarding

• Track attendance, leave, probation and contract expiry dates

• Prepare HR letters including confirmation, promotion, salary adjustment, warning and termination letters

• Support employee relations and disciplinary matters

• Assist management in implementing HR policies, SOPs and staff communications

Payroll & Statutory Matters

• Prepare and verify monthly payroll information

• Coordinate attendance, overtime, allowances, incentives and deductions

• Handle CPF and other statutory HR administration

• Ensure employee information and payroll records are accurate and submitted on time

• Liaise with Finance on monthly payroll processing and reconciliation

MOM & Work Pass Administration

• Handle applications, renewals, cancellations and administration of applicable work passes

• Maintain proper records of work pass and passport expiry dates

• Coordinate medical examinations and other employment-related requirements

• Keep updated on relevant MOM regulations and employment requirements

• Support management in maintaining appropriate manpower and employment compliance

Training & Employee Engagement

• Coordinate staff training and development programmes

• Maintain training records and schedules

• Assist with employee engagement activities and company events

• Support performance appraisal and probation review processes

Office & General Administration

• Manage general office administration and day-to-day administrative requirements

• Coordinate office supplies, vendors, contracts and service providers

• Maintain proper filing and documentation systems

• Assist with insurance, licences and administrative renewals where required

• Provide administrative support to management and the wider group

• Undertake ad-hoc HR and administrative projects as required

Requirements

• Diploma or Degree in Human Resources, Business Administration or related discipline

• Approximately 3–5 years of HR and administrative experience

• Prior experience in F&B, hospitality, retail or other manpower-intensive industries is strongly preferred

• Good working knowledge of Singapore employment practices and MOM requirements

• Experience with recruitment, payroll administration and HR operations

• Strong organisational skills and attention to detail

• Good written and verbal communication skills

• Able to handle confidential employee information professionally

• Resourceful, hands-on and able to work independently

• Comfortable working in a fast-moving and entrepreneurial environment

• Proficient in Microsoft Office / Google Workspace; experience with HR systems is an advantage

Who We're Looking For

We are looking for someone who is hands-on, dependable and solutions-oriented.

You should be equally comfortable interviewing candidates, preparing payroll information, handling an employee matter, dealing with MOM administration and ensuring the office runs smoothly.

This role suits someone who enjoys being close to the business rather than operating purely as a corporate HR administrator.

Position: HR & Admin Assistant Manager
Employment Type: Full-Time
Location: Singapore