Accountant

Job Summary

Responsible for finance and accounting, compliance, production administration, and financial planning activities at the company, while supporting the Finance & Administration Manager.

Ensure the accuracy of accounting records, compliance with laws and regulations, and adherence to internal policies, while supporting the smooth execution of monthly and annual closing, tax filings, cash management, financial reporting, and production administration activities.

Develop an understanding of the company-specific workflows, production management processes, operational rules with the Japan headquarters, and internal procedures, and contribute to improving operational quality and efficiency through collaboration with related departments.

1. Support for Accounting and Administrative Operations

• Support the day-to-day operations of accounting and administrative functions under the guidance of the Finance & Administration Manager.
• Provide advice and support to accounting personnel and administrative staff in their daily duties.
• Monitor the progress of assigned tasks and ensure completion within deadlines.
• Coordinate and communicate with relevant departments to support smooth business operations.
• Report operational issues and improvement opportunities to supervisors and assist in implementing corrective actions.

2. Production and Order Administration

• Review and verify production-related documents.
• Monitor the receipt status of production documents and customer payments.
• Review shipping-related documents and confirm compliance with customer requirements and internal standards.
• Maintain records and related documentation concerning production management appropriately.

3. Accounting Operations and Financial Administration

• Perform daily accounting duties and maintain the accuracy of accounting records.
• Review journal entries and transaction details recorded in the accounting system.
• Review and manage accounting vouchers and supporting documents.
• Assist with monthly and annual closing activities.
• Conduct stocktaking and inventory verification and prepare related documentation.
• Prepare and review payment processing, fund transfer requests, and remittance-related documents.
• Execute accounting procedures in accordance with internal policies and internal controls.

4. Financial Reporting and Compliance

• Assist in preparing monthly financial reports, trial balances, and cash flow reports.
• Prepare and support submission of reporting materials for the Japan headquarters.
• Prepare and submit GST returns, withholding tax filings, and other statutory reports.
• Maintain and update the fixed asset register and accounts receivable records.
• Prepare documentation required for audits and tax matters.
• Ensure compliance with legal, tax, and internal reporting requirements.

5. Financial Planning and Analysis Support

• Prepare cash flow actuals and forecast data.
• Analyze trial balances and financial data to identify financial trends and risks.
• Prepare materials required for budgeting and financial planning.
• Support analysis related to warehouse space demand forecasting and business operation planning.
• Provide financial analysis materials and information required for management decision-making.

6.Others

• Perform accounting and administrative duties within delegated authority.
• Conduct reviews and internal coordination related to assigned responsibilities.
• Under the direction of supervisors, liaise and coordinate with external auditors, tax agents, financial institutions, and the Japan headquarters.
• Ensure accurate and timely accounting processing and financial reporting.
• Ensure compliance with laws, tax regulations, and internal policies.
• Maintain appropriate internal controls and accounting records.
• Ensure accurate administration of production management and document control.
• Support reliable financial analysis and cash flow management.
• Understand company-specific business processes, operational rules with the Japan headquarters, and cooperation frameworks with internal and external stakeholders, contributing to stable operations and continuous improvement.