ADMINISTRATIVE ASSISTANT

Job Responsibilities

* Handle day-to-day purchasing activities for construction projects.

* Source and purchase construction materials, tools, equipment, and other project-related supplies.

* Source quotations, compare prices, negotiate with suppliers, and select suitable vendors.

* Follow up on Purchase Orders (PO), delivery schedules, and material deliveries to project sites.

* Liaise with suppliers, site personnel, and internal departments to ensure smooth procurement operations.

* Prepare and maintain purchasing documents, quotations, Delivery Orders (DO), invoices, and related records.

* Maintain proper filing and records of suppliers, purchases, and administrative documents.

* Provide general administrative and clerical support to the company.

* Assist in preparing procurement and administrative documents required for construction projects.

* Perform other duties and responsibilities as assigned by the management.

Job Requirements

* Relevant experience in purchasing, administration, or clerical work in the construction industry is preferred.

* Experience in sourcing construction materials and dealing with local suppliers will be an advantage.

* Familiar with the purchasing process, quotation comparison, and supplier negotiation.

* Proficient in Microsoft Office, especially Microsoft Word and Excel.

* Good communication, coordination, and negotiation skills.

* Responsible, organised, detail-oriented, and able to work independently.

* Able to manage multiple tasks and follow up on procurement matters efficiently.

* Able to work in a fast-paced construction environment.

Working Schedule: 5.5 days per week

Salary will be commensurate with experience and qualifications.