Property Executive

Overview

We are seeking an experienced and highly skilled Property Executive to join our Property Asset Management team. This role is crucial in delivering exceptional property management services for our commercial properties.

Job Summary

As a Property Executive, you will be responsible for managing the day-to-day operations of our commercial properties, ensuring high-quality service delivery, maintaining excellent tenant relationships, and overseeing all aspects of property maintenance and safety. You will play a key role in budget management, compliance with regulations, and implementing strategies to maximize property value and tenant satisfaction.

Key Responsibilities

1. Property Management and Maintenance

• Oversee daily operational activities of assigned commercial properties
• Conduct regular inspections of all areas (common areas, public walkways, external facades)
• Ensure high standards of maintenance for both interior and exterior of buildings
• Manage and review work carried out by contractors, ensuring compliance with specifications and statutory requirements
• Prepare estimates for repair work, create work specifications, and supervise executed works

2. Health, Safety, and Compliance

• Manage fire protection and security systems
• Ensure compliance with all health and safety regulations, environmental standards, and company procedures
• Supervise regular fire and evacuation drills
• Perform and follow up on health and safety audits within set timelines

3. Financial Management

• Assist in drafting, monitoring, and reporting on budgets and expenditures
• Ensure adherence to budgets while maintaining service quality
• Produce timely and accurate management reports

4. Tenant Relations

• Develop and maintain excellent relationships with tenants and stakeholders
• Attend tenant and council meetings as required
• Address and resolve tenant complaints efficiently
• Ensure high standards of customer service

5. Team and Contractor Management

• Oversee on-site personnel and external contractors
• Ensure all team members are adequately trained for their roles
• Conduct regular performance reviews and appraisals
• Liaise with local authorities and other relevant parties as needed

6. Project Management

• Oversee and manage major work programs on site
• Act as the main point of contact for all involved parties
• Ensure projects are completed on time, within budget, and to required standards

Qualifications and Experience

• Diploma or Degree in Estate Management, Building Services, Engineering (Mechanical or Electrical), or equivalent
• At least 3-5 years of relevant experience in facility, property, or operations management
• Registered Fire Safety Manager (FSM) with at least 3 years of practice
• Strong knowledge of BMSMA laws related to multi-Tier MCST
• Experience in M&E and facilities management of high-end commercial or mixed-use developments
• Excellent technical knowledge of premises management
• Proficiency in relevant software and technologies used in property management

Required Skills and Attributes

• Strong leadership and interpersonal skills
• Excellent communication and negotiation abilities
• Proven problem-solving and conflict resolution skills
• Ability to work under pressure and manage multiple tasks efficiently
• Strong administrative and coordination skills
• Client-focused with a commitment to maintaining high service standards
• Adaptable and quick to learn in a fast-paced environment
• Positive attitude with a can-do approach
• Calm and collected demeanor, especially in crisis situations