Sales Order Administrator

Job Summary

Support the sales team by accurately processing orders, preparing sales documents, maintaining contract data, and generating reports to ensure efficient sales operations and customer satisfaction.

Responsibilities

• Process sales orders accurately to ensure timely and error-free order fulfillment
• Prepare quotations, invoices, and sales documents to support sales transactions
• Maintain and update sales contract data including terms, pricing, expiry, and renewals for accurate record-keeping
• Ensure all sales and contract data entered into the system is accurate and up to date
• Generate simple sales and contract reports to provide insights for sales management
• Liaise with internal teams to coordinate and resolve issues for smooth order processing
• Provide general administrative support to the sales team to enhance operational efficiency
• Perform other administrative duties as assigned to support sales functions

Preferred competencies and qualifications

• Diploma in Business or related field
• 1–4 years’ experience in sales administration or order processing
• Proficient in Microsoft Office, especially Excel, to manage sales data effectively
• Strong attention to detail to ensure accuracy in sales documentation and data entry
• Ability to multitask and work independently to meet deadlines and support team needs