Admin Officer

1. Office Administration

· Manage the day-to-day upkeep ofthe office, including property and facility liaison, maintenance of the officeenvironment, meeting room bookings and meeting arrangements

· Procurement of office supplies,inventory counts, fixed asset registration and supplier management

· Handling of mail and courier,visitor reception, call forwarding, name card printing and travel arrangements

· Document filing and recordsmanagement, ensuring that all documents are complete and traceable

· Processing of basic expenseclaims and invoices, and assistance in compiling monthly administrative expenserecords

· Basic HR administration:employee onboarding and offboarding procedures, maintenance of staff recordsand contact lists, leave and attendance records

· Company-secretarial-typematters: liaising with Singapore government portals to complete annual filings,information updates and compliance submissions

2. Client-Related Administrative Support

· Provide preliminaryadministrative assistance to clients with Singapore residency planning orimmigration needs

· Liaise with third-partyprofessionals engaged by the client, including company secretaries,accountants, lawyers and immigration advisers

· Follow up on data collection,form completion and progress updates (professional compliance advice remainsthe responsibility of the client's third-party advisers)

3. Other Duties

· Coordinate with the HR, Compliance and Finance departmentsof the Hong Kong head office on local matters

· Ad hoc tasks

4.Requirements

4.1 Education and Eligibility

· Diploma or above

· Singapore Permanent Resident(PR) status, or a visa permitting legal employment in Singapore (required)

4.2 Work Experience

· 1–3 years of relevantexperience in office administration, operations support or client servicing;fresh graduates with outstanding potential will also be considered

· Experience in financialservices, asset management, family office or private banking is preferred

4.3 Language Proficiency

· Good written and spokenEnglish, with the ability to handle English documents independently and tocommunicate externally with banks

· Fluent Mandarin, with theability to communicate smoothly with the Hong Kong head office team andMandarin-speaking clients

4.4 Professional Skills

· An AI mindset, with proficiencyin Microsoft Office

· Strong skills in documenthandling, process follow-up and multi-party coordination

4.5 Personal Attributes

· Detail-oriented andresponsible, proactive, able to work independently within a small team andhandle multiple tasks at the same time

· Strong willingness to learn,prepared to start from administrative work and to progressively gain exposureto and master business operations

· Good communication skills,professional integrity and a strong sense of confidentiality
5.Preferred Qualifications

· A valid Singapore drivinglicence with driving experience, financeor accounting background, experience in company secretarial matters, experiencein supporting private banking/EAM or external asset management business, or experiencein assisting clients with residency planning and immigration-relatedadministrative matters

6. How toApply

Please send your CV and cover letter [email protected], with the subject line "Application for AdminOfficer – [Full Name]".

All application materials will be treatedwith strict confidentiality.