Project Administrative & Procurement Assistant

JOB DESCRIPTION

Administrative & Documentation Support

• Provide administrative support to project team and site operations
• Assist in the preparation of project documentation such as submission forms, method statements, safety documents, etc.
• Organise and maintain project files (both physical and digital) in an orderly and systematic manner
• Support in document submission and tracking to consultants and clients

Meeting Coordination & Minute Taking

• Schedule and arrange internal/external meetings
• Attend meetings and take clear and concise minutes for follow-up actions

Procurement & Delivery Coordination

• Prepare purchase requests and coordinate with suppliers on material delivery
• Assist in tracking delivery schedules and updating records accordingly
• Support project procurement activities, including sourcing of materials, obtaining quotations, and assisting in vendor evaluation and selection

Timesheet & Expense Tracking

• Assist in collecting and consolidating site workers’ attendance and timesheets
• Support in tracking petty cash and project-related expenses

COMPETENCIES

• GCE ‘O’ / ‘A’ Level / Nitec / Higher Nitec / Diploma in Business Administration or related fields
• At least 1 year of relevant working experience in project admin support (preferably in construction or engineering industry)
• Proficient in MS Office (Word, Excel, Outlook)
• Able to communicate effectively in English and Mandarin (to liaise with Chinese-speaking workers and vendors)
• Highly organized, detail-oriented, and able to manage multiple tasks independently
• Responsible, proactive, and a good team player
• Fresh graduates with internship experience are welcome to apply

COMPENSATION

• Competitive salary and benefits package
• Opportunities for learning and development
• Supportive and team-oriented work environment

For interested applicants, kindly send your resume in Word/PDF format to:

📧 [email protected] (Please do not send to other email addresses)

Please include the following in your application:

1. Current Salary
2. Expected Salary
3. Availability
4. Reason for Leaving

Applicants who can start immediately will have an advantage.

We regret that only shortlisted candidates will be notified.

Thank you for applying.