Senior Executive Assistant

About the Team

As an Executive & Personal Assistant you will act as the trusted liaison with the Chief Revenue Officer's (CRO) internal/external stakeholders and teams, you will work to ensure that he is able to focus on priority work by leveraging your exceptional organisation, communication, and administrative skills to triage and prioritise incoming requests. No two days will be the same, so if you are someone that enjoys working in a fast-paced environment with variety in your work then this role is for you.

Responsibilities:

• Extensive business and personal calendar management for the executive cross multiple time zones

• Acting as the point of contact for internal/external stakeholders requiring time and or action from the executive

• Proactively coordinating internal and external meetings inc. agenda preparation, venue and technology, documenting minutes, etc.

• Travel arrangements for executive and family including but not limited to flight & hotel bookings, transfers, itinerary planning, visa coordination, and other local requirements

• Manage business expenses, personal invoices, bill payment and insurance reimbursements

• Manage household operations, such as vendor management, housekeeper coordination, etc.

• Coordinate reservations, meal, and appointments for executive and family

• Complete day-to-day errands and situational requests

• Coordinate logistics required for personal events, appearances, or activities

• Manage administrative duties for executive’s private venture fund

• Assistance in preparing documents and presentations

Who you are

We're looking for people who meet the minimum qualifications for this role. The preferred qualifications are great to have, but are not mandatory.

Minimum qualifications:

• Degree holder with at least 6+ years of PA/EA experience, serving Chief Revenue Officer

• Diligence, reliability, and a strong sense of responsibility particularly in relation to confidential and sensitive matters

• A calm demeanor

• Appetite for new challenges and opportunities

• Comfortable with all forms of start-up ‘start up’ technologies including and not limited to Slack, Google Suite, Confluence, Zoom, Wechat, Whatsapp

• Proficiency in MS Word, Excel, PowerPoint

• Exceptional communication in verbal and written English.