Conveyancing Secretary (Full-Time)

About the Role

Ho & Wee LLP is a boutique law firm in Singapore. We are looking for an experienced Legal Secretary to join our team. The successful candidate must possess conveyancing experience, with the ability to handle the full scope of conveyancing work from client onboarding to completion. Experience in probate matters is an advantage. You will work closely with our lawyers to ensure that transactions are handled efficiently and that clients receive attentive, professional service.

• Handle the full range of conveyancing transactions from start to finish,

• Prepare all conveyancing documentation,

• Handle e-stamping of instruments and e-lodgement of documents,

• Conduct searches.

• Correspond and liaise with clients, CPF Board, banks and financial institutions, developers, and estate agents.

• Attend to completion, manage post-completion steps including lodgement of instruments and follow-up with the relevant authorities.

• Provide secretarial and administrative support to the lawyers in the Firm, including scheduling meetings, managing correspondence, open and close matter files, and maintain accurate file records.

• Assist with probate matters and other work undertaken by the Firm as and when required by the lawyers.

• Minimum GCE “A” levels or Diploma in Law, Legal Studies. Candidates who hold a law degree but are not admitted to the Singapore Bar are welcome to apply. Applications from Paralegals are also welcome.

• Minimum 3 years’ experience handling the full scope of conveyancing work in a Singapore law firm.

• Sound knowledge of the conveyancing process, including stamp duty computation and filing, SLA lodgement, and CPF-related conveyancing requirements.

• Proficient in the use of INLIS, e-stamping, and other conveyancing-related platforms and systems.

• Experience in or exposure to probate matters is an advantage.

• Good working knowledge of Microsoft Office (Word and Excel) and WordPerfect.

• Able to work independently and manage matters from start to completion with minimal supervision.

• Meticulous, well-organised, and able to work calmly and accurately under time pressure.

• Good interpersonal skills and a courteous, professional manner when dealing with clients and other parties.

• Good command of written and spoken English; the ability to communicate orally in Mandarin is an advantage for liaising with Mandarin-speaking clients.

Due to current work pass regulations, this position is open to Singapore Citizens and Permanent Residents only.

Interested applicants, please send your resume including your expected salary to

[email protected]

.

Only shortlisted candidates will be contacted.