Senior Executive, Lease Management (Lease Administration)

The Role:

This position will provide lease management support for the properties within the Company’s portfolio.

Job Responsibilities:

• Responsible for management of leases which includes preparing and checking lease documents, checking and activation of contracts, preparing and maintaining tenancy schedule and monthly management reports for submission.
• Responsible for lease documentation, audit checks on leases and tenants, arrears management, tenant and other related lease management functions.
• Enter information and data into the system and maintain the database, as well as monitor the status of lease documents.
• Execute the arrears management process in collecting payments from tenants of a portfolio of properties, prepare arrears report on a regular interval and present the recovery plan for delinquent cases.
• In charge of tracking security deposit, monitor submission of gross sales turnover reports and audited sales reports by tenants and adjustment of audited sales.
• Main responsibilities include ensuring accurate and timely submission of gross sales turnover reports and detailed analysis of rental, gross sales turnover and occupancy cost.
• Responsible for billing related issues and managing the Point of Sales (POS) related issues.
• Develop and maintain cordial relationships with tenants and attend to all feedbacks/requests promptly.
• Liaise with internal and external counsel, court bailiffs, liquidators and collection agent in the course of work.

Job Requirements:

• Diploma/Degree in Estate Management, Business Administration, Accounting, Finance or its equivalent.
• 3 to 5 years of relevant experience in lease management.
• Good working knowledge of MS Excel.
• Experience with SAP system will have an added advantage.
• You should be meticulous, diligent, highly organised and have lots of initiative. Other key attributes include excellent communication and interpersonal skills.