Trading Operations (Coal) Specialist (6-month Contract)

Company Overview

Our client is a diversified group listed on a Southeast Asian stock exchange, with strategic business units in power, agribusiness, real estate, banking and financial services, and infrastructure.

Job Summary

Join as a Trading Operations Specialist supporting end-to-end coal import shipment operations for the Power business unit on a six-month contract.

Responsibilities

• Draft purchase and sale contract templates ensuring alignment with charter-party terms to support accurate contractual agreements
• Coordinate shipment execution including stock and laycan planning, shipping advice, insurance declarations, and port-agent appointments to ensure smooth logistics
• Prepare draft Letters of Credit per contractual terms and coordinate issuance with Finance to facilitate timely payments
• Manage shipping documentation such as bills of lading, packing lists, certificates of origin, analysis, weight, and invoices to ensure compliance and accuracy
• Coordinate vessel nominations, monitor vessel movements, and provide timely updates to buyers to maintain operational transparency
• Prepare, monitor, and verify invoices and supporting documents to ensure accurate payment processing
• Ensure timely and accurate settlement of accounts receivable, freight invoices, laytime, and other payments to maintain financial integrity
• Maintain accurate operational information for reporting and analysis to support decision-making
• Support working-capital and cash-flow planning to optimize financial resources
• Identify and highlight potential commercial and operational risks or exposures to mitigate business impact
• Review procurement and operational processes and recommend improvements to enhance efficiency
• Build effective working relationships with suppliers, customers, service providers, and internal stakeholders to foster collaboration

Preferred competencies and qualifications

• Diploma or Degree in Business or related discipline
• Two to three years of relevant experience in commodity trading or trading operations
• Working knowledge of import and export procedures, Incoterms, and international trade
• Familiarity with shipping documentation, order processing, and procurement practices
• Knowledge of Letters of Credit and trade-finance documentation
• Knowledge of GAFTA requirements is an advantage
• Detail-oriented and organized to manage multiple shipments and deadlines effectively
• Strong communication and stakeholder-management skills
• Proactive in identifying operational risks and recommending practical solutions
• Ability to work independently while collaborating effectively within a team