Corporate Services Team Lead

Responsibilities

Corporate Services (CS) Admin Bible

• To assist in drafting and establishment of CS related policies, work procedures and SOPs
• To assist in budget preparation and overall cost control
• Complete and submit the internal audit requirements

Facilities Management

• To assist in office relocation/renovation projects – planning and development
• To supervise Help Desk operation for maintenance of office and building facilities, furniture and fixtures in good condition.
• To manage space planning and monthly space cost allocation.

Fixed Asset Management

• To verify update on new purchase and transfer of fixed assets, etc.
• To supervise and conduct the annual stocktaking of furniture and fixtures and office equipment.

General administration

• To take full responsibility of office administration.
• To supervise Corporate Services team to ensure smooth running of the department.
• To improve the productivity and service level of Corporate Services.
• To supervise and monitor reception operation, mail room staff and daily operation.
• To supervise off-site storage.
• To coordinate between receptionists and tea lady and ensure professional quality of service being provided.
• To supervise pantry items supplies.

Printing

• To supervise general printing of company letterheads, name card, statement, client agreement, account opening forms, etc.
• To monitor maintaining stock level of all printing items.

Procurement

• To supervise overall procurement related matters.
• To take care of contract and agreement, insurance and IT related procurement matters in eProcurement System.

Project management

• To coordinate and site supervision on office renovation works.
• To be responsible for any other ad hoc projects assigned by Department Head.

Security Access Control / CCTV System

• To supervise access card usage database.
• To monitor daily operations of access control and CCTV systems and prepare analysis report when necessary.
• To exercise control by developing regular reporting system.
• To review with management on access level from time to time.

Training

• To provide training to Corporate Services staff.
• Corporate Services Departmental briefing to new staff

Travel Arrangement

• To supervise and monitor air ticket booking and hotel accommodation.
• To train up staff in handling travel arrangement.
• To assist and exercise cost savings and control at any time.

Other Ad-Hoc Administrative Support

Requirements

• Relevant education and experience