Administrative Assistant | US MNC

The client is the world leading semiconductor company from USA. It is ranked as one of the “Top Best Places to Work in Singapore”. Below position is open urgently.

• Location: Woodlands
• Employment Type: 6-month Contract
• Working Hours: Regular Office Hours

Job Summary:
The role supports daily administrative operations, contractor onboarding and visitor registration.

Responsibilities:

• Register visitors and contractors in the Envoy system and ensure that records are accurate and complete.
• Coordinate contractor onboarding with contractors, hiring managers and the client’s extended workforce team.
• Review onboarding submissions in system and follow up on outstanding documents, information and training requirements.
• Ensure that contractors obtain the required onboarding and access approvals before arriving on-site.
• Coordinate site access and badge issuance with the relevant teams.
• Handle onboarding enquiries and provide guidance on the required procedures.
• Maintain accurate visitor, onboarding and access approval records in line with site security, safety and confidentiality requirements.
• Provide administrative support, including data entry, filing, document preparation and ad hoc logistics coordination.

Requirements:

• NITEC qualification.
• At least 1 year of administrative, project coordination or office support experience.
• Basic proficiency in Microsoft Word, Excel, Outlook and Teams is preferred.
• Good attention to detail and organisational skills.
• Good communication and coordination skills.
• Able to manage follow-ups and complete administrative tasks accurately and on time.

**Interested candidates, kindly email updated resume to [email protected] with Subject of "Admin Asst", thank you.