Store & Inventory Coordinator | ERP, Stock Control & Documentation - JL99

Position: Store & Inventory Coordinator

Workdays / Time: 5-day work week, Monday to Friday (8:00am – 5:18pm)

Working Location: Loyang Way (Pasir Ris)

Salary: $3,500 (After confirmation $3,800)

Job Purpose

The Stores & Inventory Coordinator provides administrative and operational support for the Company’s stores, inventory, consignment and production-related activities.

The role is responsible for ensuring accurate inventory records, timely processing of transactions and documentation, effective coordination with internal departments and suppliers, and proper follow-up of stores and inventory matters.

The position works closely with the Stores & Production Executive and other departments to ensure smooth and efficient day-to-day operations.

Key Responsibilities

Inventory & Stores Administration

• Process GRNs, picklists, Delivery Orders, certificates and other stores-related documentation.

• Assist with inventory monitoring, stock reconciliation and investigation of discrepancies.

Consignment & Sales Administration

• Monitor consignment inventory usage and coordinate replenishment requirements.

• Prepare consignment proforma invoices, verify usage reports and process related sales orders and documentation.

Production Support

• Raise kitting forms and process paint work orders.

• Coordinate with Stores and Production to ensure materials and related documentation are available when required.

Purchasing & Supplier Coordination

• Coordinate the purchase of stores, warehouse and operational supplies.

• Obtain quotations where required and liaise with suppliers on orders, deliveries and outstanding

• matters.

• Maintain appropriate purchasing and supplier documentation.

Documentation & System Management

• Ensure timely and accurate data entry and system updates.

• Process credit notes and other inventory-related transactions.

• Maintain proper records and supporting documentation.

Cross-Functional Coordination

• Coordinate stores and inventory matters with Production, Warehouse, Sales, Finance and other relevant departments.

• Follow up on outstanding matters to ensure timely completion.

General Support

• Support the Stores & Production Executive in the day-to-day administration and coordination of the Stores function.

• Identify opportunities to improve processes, accuracy and efficiency.

• Perform other related duties as assigned.

Requirements

• Minimum 3-5 years of relevant experience in administration, operations, procurement, warehouse administration or a related field.

• Experience in procurement and supplier/vendor coordination.

• Experience in invoicing, billing or other transactional processes will be an advantage.

• Proficient in Microsoft Office, particularly Microsoft Excel.

• Experience with ERP, inventory management or other business systems will be an advantage.

Interested applicants can also send your resume to ([email protected]) and allow our Consultant to match you with our Clients. No Charges will be incurred by Candidates for any service rendered.

Lee Jie Ying | Reg No: R26163477

The Supreme HR Advisory Pte Ltd | EA No: 14C7279