Logistics Admin Executive

Position: Logistics Admin Executive

Department: Logistics

Reports To: Logistics Manager

Key Responsibilities

1. Inventory Administration

• Maintain accurate inventory records in the system.

• Update stock receipts, transfers, issues and adjustments in a timely manner.

• Check physical stock against system records and report any discrepancies.

• Assist with stock reconciliation and investigate stock variances.

• Support regular stock counts and cycle counts.

• Maintain proper records for stock adjustments, damaged stocks and write-offs.

• Monitor stock levels and highlight potential shortages or excess stock.

2. Warehouse Administration

• Support daily administrative activities of the Warehouse.

• Prepare and maintain documents for inbound and outbound stock movements.

• Ensure all stock movements are properly recorded and supported by the required documents.

• Coordinate with Warehouse staff to ensure stock transactions are completed accurately.

• Assist in checking receiving and issuing documents against physical stock.

• Support proper filing and maintenance of warehouse records.

3. Stock Control

• Assist in monitoring stock accuracy and stock movement.

• Check for damaged, short, excess or missing stocks and report discrepancies.

• Communicate stock availability, shortages and out-of-stock situations to the Customer Service team.

• Assist in monitoring FIFO/FEFO requirements where applicable.

• Support stock ageing and slow-moving stock checks.

• Follow up with the Warehouse team on outstanding stock discrepancies.

4. System & Data Entry

• Process customer invoices and ensure all customer invoices are duly stamped and signed as proof of delivery and acknowledgement.

• Perform timely and accurate data entry into ERP/WMS and other relevant systems.

• Ensure system stock balances are updated according to actual warehouse movements.

• Maintain accurate records of inventory transactions.

• Prepare basic daily, weekly and monthly inventory reports.

• Assist in retrieving inventory information and documents when required.

5. Documentation & Filing

• Maintain proper filing of Goods Receipt, stock transfer, stock issue and adjustment documents.

• Ensure warehouse and inventory documents are complete and properly filed.

• Assist in preparing documents for internal and external audits.

• Maintain organised records for easy reference and retrieval.

6. Coordination & Support

• Work closely with Warehouse Operations, Procurement and Finance teams on inventory matters.

• Follow up on stock discrepancies and outstanding documentation.

• Highlight inventory issues to the Warehouse Supervisor/Manager.

• Support improvements to warehouse and inventory processes.

• Perform other duties as assigned by the supervisor/manager.

Requirements

• Diploma in Logistics, Supply Chain, Business Administration, Inventory Management or a related discipline.

• 1–3 years of experience in warehouse, inventory or related administrative work.

• Fresh Diploma graduates with relevant internship experience may be considered.

• Basic knowledge of warehouse and inventory operations.

• Experience with ERP/WMS systems will be an advantage.

• Good knowledge of Microsoft Excel and Microsoft Office.

• Good attention to detail and accuracy.

• Good organisational and time-management skills.

• Able to work independently and as part of a team.

• Good communication and coordination skills.

• Able to work in a fast-paced warehouse environment.

• Experience in food distribution, FMCG or cold-chain operations will be an advantage.

Key Competencies

• Inventory accuracy

• Attention to detail

• Stock control

• Data entry and documentation

• Warehouse administration

• Problem-solving

• Organisation and time management

• Teamwork and communication

• Ability to follow procedures

Key Performance Indicators (KPIs)

• Accuracy of inventory records

• Timeliness and accuracy of stock updates

• Accuracy of stock reconciliation

• Timely identification and resolution of stock discrepancies

• Accuracy and completeness of warehouse documentation

• Accuracy and timeliness of invoice processing

• Timely completion of stock counts

• Proper maintenance of inventory records

• Compliance with warehouse SOPs and procedures

• Reduction of inventory and administrative errors

Mon - Fri (830am - 545pm), Sat (830am -1230pm)
5.5 days (Alternate Sat)

Applicants who possess relevant experience for the above responsibilities are most welcome to apply. If you do not possess the above experience, your application will still be considered on individual merits and you may be contacted for other opportunities.

Please submit your updated resume in MS Words format by using the APPLY NOW BUTTON.

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**We regret to inform that only shortlisted candidates would be notified.

Ong Wei Keong Daniel

Reg No: R1547082

EA Licence: 06C2859 (MCI Career Services Pte Ltd)

Whatsapp: +65 6990 0460

Email: [email protected]