Project Coordinator

COMPANY DESCRIPTION

We are one of the largest one-stop Underground Utilities Infrastructure companies based in Singapore. We provide Underground Utilities Infrastructure construction and maintenance, sewer pipeline rehabilitation, road and airfield construction and maintenance as well as asphalt pre-mix production and construction waste recycling.

RESPONSIBILITIES

We are looking for a detail-oriented and proactive Project Coordinator to support the planning, coordination, and successful delivery of projects. The successful candidate will work closely with the Project Manager, Project Engineer, internal teams, subcontractors, clients, consultants, and relevant authorities to ensure projects are delivered safely, efficiently, on schedule, and in accordance with contractual and quality requirements.

The role will involve coordinating day-to-day project activities, monitoring work progress, managing project documentation, and supporting SP Distribution Cable Work Order and claim submissions through NOVA. This position is suitable for an organized and hands-on individual who is comfortable working in a fast-paced project environment.

Key Responsibilities

• Support the Project Manager and Project Engineer in the planning, scheduling, coordination, and execution of project works.
• Coordinate daily project activities and follow up with internal teams, subcontractors, clients, consultants, and authorities to ensure smooth project progress.
• Monitor project progress against approved schedules, work scopes, specifications, and contractual requirements, and highlight any issues requiring follow-up or corrective action.
• Coordinate SP Distribution Cable Work Order submissions and claim documentation through NOVA, ensuring submissions are accurate, complete, and timely.
• Prepare, compile, and maintain project documentation, including method statements, risk assessments, work orders, progress reports, monthly reports, claims, and supporting documents.
• Prepare and submit monthly progress claims, ensuring all supporting documentation and work records are properly verified and submitted within the required timelines.
• Track submitted Work Orders and project claims, follow up on outstanding submissions, and maintain proper records for monitoring and reporting purposes.
• Conduct site visits and inspections to monitor work progress and verify compliance with approved drawings, specifications, quality requirements, and safety standards.
• Liaise with relevant authorities, clients, consultants, and other stakeholders on project-related submissions, requirements, and follow-up matters.
• Assist in preparing regular project updates, progress reports, and presentations for management and relevant stakeholders.
• Identify potential delays, discrepancies, or coordination issues and escalate them to the Project Manager / Engineer for timely resolution.
• Maintain accurate project records and ensure proper documentation for audit, billing, and project close-out purposes.
• Perform other project-related duties and responsibilities as assigned by the Project Manager or Head of Department.

QUALIFICATIONS

• Diploma in Civil Engineering, Engineering, Project Management, or a related discipline.
• 1-2 years of relevant experience, preferably in project coordination, construction, utilities, or infrastructure projects.
• Minimum 1-2 years of hands-on experience in SP Distribution Cable Work Order and claim submission through NOVA.
• Familiarity with SP Distribution requirements, cable works, Work Orders, and project claims will be an advantage.
• Good understanding of project coordination, documentation, and progress tracking.
• Strong organizational and time-management skills with good attention to detail.
• Proficient in Microsoft Office, particularly Excel and Word; knowledge of project management systems/tools is an advantage.
• Good communication and coordination skills, with the ability to liaise effectively with different stakeholders.
• Able to work independently, take initiative, and manage multiple tasks in a fast-paced project environment.
• Willing to conduct site visits and follow up on project matters as required.
• Able to meet project submission targets, including a minimum of 5 Work Orders per week or a total monthly Work Order submission value of at least S$500,000.

OTHER INFORMATION

• Work Schedule: 6-day work week.
• Location: Office at No. 3 Sungei Kadut Drive, Singapore 729556 (North Singapore)

Employee Benefits:

• Transportation:
• Enjoy a company-provided shuttle for easy transportation available from Woodlands and Kranji MRT Stations to the office for your convenience
• Company-provided lunch bus for easy access to meals.
• Annual Leave:
• 14 days of annual leave, with additional leave based on tenure.
• Telecommunication:
• Exclusive sign-up benefits under our Corporate Telecommunication Scheme for personal plans.
• Healthcare:
• Access to Medical Teleconsultation services for quick, easy healthcare consultations.
• Comprehensive medical benefits including dental care and health screenings.
• Portable Medical Benefit Scheme (PMBS): Monthly contributions to your Medisave account for long-term healthcare security.

Why Ley Choon?

• Purpose-driven work - Build projects that support millions of lives across Singapore
• Fast-tracked growth - Learn from experienced mentors and gain responsibility early
• Innovation culture - Your ideas matter. We're always improving
• Recognition & reward - Competitive salary, and project incentives
• Supportive environment - You'll be part of a collaborative, grounded, and passionate team
• Technology adoption - You'll drive the exploration and adoption of new technologies

Please note that your application will be sent to and reviewed by the direct employer - Ley Choon Constructions and Engineering Pte Ltd