Client Service & Investment Operations Executive

We are a Singapore-based licensed fund management company serving accredited and institutional investors. We are looking for an organised and digitally capable individual who is interested in transitioning into the asset-management industry.

This role is suitable for candidates with prior experience in executive assistance, personal assistance, business administration, client servicing, accounting administration, legal/corporate services or other professional-support functions who wish to develop a career in financial services.

The successful candidate will receive structured training and on-the-job development in client servicing, investment operations, transaction processing, reporting, financial-services workflows and digital process improvement.

Key Responsibilities

• Coordinate client and investor meetings and follow up on agreed action items.

• Assist with client onboarding, subscription/redemption documentation and maintenance of client records.

• Prepare client meeting materials, reports, presentation packs and approved portfolio information.

• Liaise with fund administrators, custodians, brokers, banks and other service providers on operational matters.

• Assist with transaction processing, operational documentation and record keeping.

• Monitor outstanding operational items and escalate exceptions where required.

• Assist with post-trade checks, reconciliations and maintenance of transaction records.

• Compile portfolio and client information for periodic reporting.

• Maintain internal trackers, checklists and control records.

• Assist with preparation of management reports, factsheets and operational reports using approved data.

• Use Excel, Microsoft 365, AI and workflow-automation tools to improve recurring administrative and operational processes.

• Support selected senior-management meetings by preparing agendas, meeting materials, minutes and action lists.

• Provide limited executive-administration support where required.

The substantive role will focus on client service and investment operations, rather than general secretarial duties.

Candidate Requirements

• At least 2–6 years of working experience in areas such as:

• Executive Assistant / Personal Assistant;

• administration or business support;

• client servicing;

• legal or corporate-secretarial support;

• accounting or finance administration;

• project coordination;

• professional-services support.

• Diploma, Higher Nitec or degree in Business Administration, Accounting, Finance, Management, Legal Studies or another relevant discipline.

• Good written and spoken English.

• Strong organisational and follow-up skills.

• Good attention to detail and ability to work accurately with documents and data.

• Comfortable using Microsoft Word, Excel, PowerPoint and Outlook.

• Willingness to learn and use AI, automation and other digital productivity tools.

• Ability to handle confidential information appropriately.

• Interest in developing a long-term career in asset management or financial services.

Prior investment-management experience is not required.

Candidates with strong administrative or executive-support experience who wish to make a career transition into financial services are particularly encouraged to apply.

Preferred Skills

Experience in any of the following would be useful but is not essential:

• preparing management reports or presentation materials;

• maintaining client records;

• basic accounting or reconciliation;

• Excel pivot tables, lookup functions or data checking;

• Microsoft Power Automate or similar workflow tools;

• AI productivity tools;

• working with senior management or external professional-service providers.

Training Provided

The successful candidate will undergo structured training and supervised on-the-job development covering areas such as:

• overview of asset management and investment funds;

• client servicing in a regulated financial institution;

• investor onboarding and documentation;

• transaction and trade lifecycle;

• post-trade processing and reconciliation;

• portfolio and client reporting;

• operational risk and escalation;

• confidentiality and regulatory requirements;

• Excel and data-management skills;

• workflow automation and responsible use of AI.