Personal Assistant – Private Household & Family Affair

We are seeking a responsible, highly organised and service-oriented Household Manager / Personal Assistant to support a high-net-worth family with their day-to-day household, family and personal affairs in Singapore.

The successful candidate will act as a key local point of contact for the family, coordinating with schools, landlords, service providers, household staff and other external parties. The role requires someone who is mature, discreet, resourceful and comfortable handling confidential personal matters.

Key Responsibilities

Household & Family Support

• Provide day-to-day coordination and administrative support for the family

• Assist with household-related matters and personal arrangements

• Coordinate appointments, family schedules, travel arrangements and other activities

• Arrange and follow up on household services, repairs, maintenance and other requirements

• Coordinate with landlords, schools, contractors, vendors and other service providers

• Assist with children's school enrolment, school-related arrangements and communications

• Coordinate with household staff such as maids and drivers to ensure daily matters are properly managed

• Assist with family travel arrangements, bookings and itineraries

• Handle ad-hoc personal and family-related matters as required

Singapore Administrative & Immigration Support

• Assist with Employment Pass (EP) applications and renewals

• Coordinate supporting documents and follow up with relevant parties for immigration-related matters

• Provide administrative support relating to Permanent Resident (PR) applications

• Assist the family in navigating Singapore's local administrative processes and requirements

• Keep track of important documents, appointments, renewals and deadlines

External & Internal Coordination

• Act as a local liaison between the family and external parties

• Communicate with schools, property management, landlords, service providers and other relevant parties

• Coordinate internally with drivers, domestic helpers and other household personnel

• Follow up on outstanding matters and ensure tasks are completed efficiently
  

Requirements

• Prior experience in Personal Assistant, Executive Assistant, Household Manager, Family Assistant, Concierge, Client Services or a similar coordination role

• Candidates with experience supporting private families, foreign families or high-net-worth individuals will have an advantage

• Proficiency in both English and Chinese is required to communicate effectively with the family and local/external parties

• Familiarity with Singapore Employment Pass (EP), Permanent Resident (PR) or immigration-related matters will be an advantage

• Good understanding of Singapore's local environment, culture and general administrative processes

• Strong communication and coordination skills

• Service-oriented, proactive and resourceful

• Highly organized with good attention to detail

• Mature, trustworthy and able to handle sensitive personal information with strict confidentiality

• Comfortable dealing with multiple parties and managing several matters simultaneously

• Basic computer literacy, including email, printing, scanning and document handling
  

Preferred Personal Qualities

We are looking for someone who is:

• Trustworthy and discreet when handling private family matters

• Proactive rather than waiting to be instructed

• Calm and professional when dealing with different parties

• Resourceful and able to find solutions to day-to-day issues

• Flexible and comfortable handling a variety of responsibilities

• Polite, well-presented and service-oriented

• Able to work independently and take ownership of assigned matters

To Apply, kindly click on the "APPLY NOW" button.

We regret that only shortlisted candidates will be notified.

StaffKing Pte Ltd (20C0358) | Chong Kar Ming (John) (R21101412)