Administrative Director

Key Responsibilities

1. Develop and enhance the company’s administrative management system, including establishing policies and procedures, managing corporate records, drafting official documents, and overseeing internal administrative affairs.
2. Assist the Chairman with daily management matters, including business reception, meeting coordination, travel and itinerary arrangements, follow-up on key matters, and cross-departmental coordination.
3. Liaise with government authorities, industry organisations, business partners, and key clients, while coordinating the company’s external communications and business affairs.
4. Monitor relevant domestic and international industry policies and regulatory developments, conduct policy research, support project applications, and carry out feasibility analyses to facilitate business development and management decision-making.
5. Coordinate internal and external resources to advance key initiatives, including policy research, project applications, and business cooperation, and provide timely progress updates.
6. Perform other duties assigned by the Chairman and senior management.

Requirements

1. Master’s degree or above.
2. Proven experience in policy research, policy interpretation, and project applications across multiple industries, with the ability to independently collect and analyse policy information and prepare research reports.
3. Familiarity with industrial policies and project application procedures. Experience in policy research relating to Southeast Asia’s liquefied petroleum gas (LPG) trade, the oil and gas industry, or customs and tariff regulations will be an advantage.
4. Experience serving as a Chairman’s Assistant, Executive Assistant, or in a comprehensive administrative management role across multiple companies. Strong capabilities in business reception, itinerary coordination, meeting organisation, and official document drafting are required.
5. Relevant experience in administration, human resources, or project management will be an advantage.
6. Familiarity with corporate records management, administrative systems, and business process development, together with strong internal and external communication, coordination, and resource integration skills.
7. Previous experience in industries such as trading, energy, oil and gas, labour services, or wine and spirits will be an advantage. The candidate should demonstrate strong adaptability across different industries.
8. Capable of combining policy research expertise with executive support responsibilities and independently handling policy analysis, senior management support, and comprehensive coordination duties.
9. Strong professional ethics, confidentiality awareness, sense of responsibility, and execution skills, with the ability to manage complex and unexpected situations effectively.