Maintenance Planner & Reliability Coordinator - JN

Our client is an energy storage terminal, delivering secure, efficient and reliable storage solutions for the energy industry. Due to their current expansion plan, they are looking for a Maintenance Planner & Reliability Coordinator to join their Maintenance team, in hopes of developing the current high performing team.

They are located in Jurong Island – company transport provided from Jurong East MRT

Position Summary:

This role reports directly to the Senior Maintenance & Repair Manager.

Key Responsibilities:

Maintenance Planning & Scheduling

• Create and upkeep preventive, predictive, and corrective maintenance schedules for terminal assets

• Align maintenance activities with Operations, HSE, and contractors to minimize operational downtime

• Prepare comprehensive maintenance work packs, job plans, and shutdown schedules

• Track maintenance backlog and set work priorities based on risk, reliability, and operational needs

• Monitor maintenance KPIs including schedule compliance, equipment availability, and work order completion

Asset Management

• Maintain and update the equipment register and asset hierarchy

• Ensure equipment history records are complete and accurate

• Support reliability improvement efforts by analyzing equipment failures and recurring issues

• Assist in formulating maintenance strategies for critical terminal equipment

• Coordinate the implementation of the PdM program and carry out reliability analysis of equipment

Technical Documentation & Drawing Management

• Update and maintain as-built drawings, P&IDs, equipment layouts, and site plans

• Handle drawing revisions and engineering document control processes

• Ensure technical documentation accurately reflects current plant configurations

• Support Management of Change (MOC) processes by updating affected maintenance records and drawings

Contractor & Vendor Coordination

• Coordinate contractor work schedules and site access requirements

• Assist procurement activities by preparing technical specifications for spare parts and services

• Monitor contractor performance and track work completion status

• Verify that maintenance records and contractor documentation are properly filed

CMMS Administration

• Maintain maintenance data within the Computerized Maintenance Management System (CMMS)

• Create and manage work orders, preventive maintenance tasks, and equipment records

• Generate maintenance reports and planning metrics for management review

• Ensure data quality and consistency within the CMMS platform

HSE Responsibilities

• Adhere to terminal HSSE policies, procedures, and permit-to-work requirements

• Take part in risk assessments, toolbox meetings, and incident investigations when required

• Ensure maintenance activities are planned in line with safe work practices and regulatory requirements

• Foster a strong safety culture within maintenance and contractor teams

Candidate Requirements:

Education:

Diploma or Degree in Mechanical Engineering, Civil Engineering, or a related field.

Experience:

At least 3 years in maintenance planning, maintenance coordination, or asset management within industrial facilities. Experience in oil & gas terminals, petrochemical plants, tank farms, or similar process industries is preferred. Familiarity with Predictive Maintenance Systems such as Vibration & Temperature monitoring. Experience handling API653 Tank out-of-service maintenance and Rotating Equipment Overhauling is an added advantage.

Technical Skills:

• Proficiency in CMMS platforms (SAP PM, Maximo, Infor EAM, or equivalent)

• Working knowledge of maintenance planning methodologies

• Ability to interpret engineering drawings, P&IDs, and equipment datasheets

• Proficiency in Microsoft Excel, Word, and PowerPoint

• AutoCAD knowledge is advantageous

Core Competencies:

• Strong planning and organizational skills

• Excellent coordination and communication abilities

• High attention to detail and document accuracy

• Ability to manage multiple priorities and deadlines

• Analytical approach to maintenance and reliability improvement

• Team-oriented with a proactive mindset

Key Performance Indicators (KPIs):

• Preventive maintenance schedule compliance (%)

• Work order completion rate

• Maintenance backlog age

• Equipment availability and reliability

• CMMS data accuracy

• Drawing/document revision compliance

• Maintenance budget adherence

• Safety performance and incident-free maintenance execution