Senior Finance Operations Executive

PURPOSE

FWD Singapore aims to change the way people feel aboutinsurance by leveraging technology to deliver products and services that arerelevant, easy to understand and always convenient for our customers. We arelooking for someone who would like to make an impact and join us on ourjourney.

Aspart of the Finance Operations team, this role reports to the Head of Finance Operations.This role provides opportunities and exposures to various finance operationsprocess, for Procurement and Accounts Payable.

KEY ACCOUNTABILITIES

• Administer purchase requisitions, ensure completeness of supporting documents and approvals, and monitor requisitions through purchase order issuance and closure.
• Maintain vendor master data, support new vendor onboarding and changes, perform required validation checks, and respond to vendor and internal stakeholder enquiries.
• Process vendor invoices and payments accurately and on time, including invoice validation, purchase order matching, account coding and approval checks.
• Process staff reimbursement claims, including verification of supporting documents, policy compliance, correct coding, approval status and timely payment.
• Process policy-related payments, including validation of payment instructions, supporting documentation and settlement details.
• Monitor payment status, follow up on rejected or returned transactions, resolve exceptions promptly, and maintain complete records for audit and control purposes.
• Support fixed assets processing, including depreciation run and supporting schedules.
• Prepare monthly journals, including payroll, bank charges, prepayments, reclassifications and other routine finance entries, with appropriate supporting schedules and approvals.
• Prepare monthly balance sheet reconciliations, including bank, accounts payable, payroll and other assigned accounts; investigate reconciling items and ensure timely clearance.
• Prepare and maintain bank mandate documentation, including authorised signatory appointments and changes, supporting resolutions and submission to banks, ensuring records are complete, accurate and properly approved.
• Support month-end closing, audit requests, statutory and tax-related documentation, process improvement and user acceptance testing for Oracle and policy systems
• Any other ad hoc matters as assigned.

QUALIFICATIONS / EXPERIENCE

• Diploma in Accountancy or equivalent professional qualification with 2 years of relevant experience in Insurance Industry

• Strong accounting fundamentals

• Good communication skill

• Good MS excel skills

KNOWLEDGE, SKILLS & ABILITY

• Agile and able to adapt to fast changing environment

• Well-organised, detail oriented and systematic

• Positive attitude and willing to learn

• Able to work well under tight deadlines

• Highly motivated and able to work independently as well as in team

• Ability to liaise with and work across departments

• Good knowledge on Oracle accounting system as well as policy systems - eBao

• Knowledge of applicable accounting standards (including IFRS, withholding tax and GST)

• Good communication skills