Admin Assistant

Job Description

Job Roles & Responsibilities:

• Provide administrative support to the research team (e.g. set-up of room/equipment, preparation of refreshments for visitors, prepare documents for payments, manage webchat, note-taking, report generation).

• Answers phone calls, schedules meetings / events and attend to visitors in the office.

• Assist in logistics management for temps (e.g. assignment/return of equipment).

• Booking of resources (e.g. calendars, internal/external meeting rooms, equipment, flights and accommodations).

• Coordinate with internal departments (e.g. Business Development, Finance, HR, Design).

• Ensures that equipment is operational (e.g. repairs, maintenance, management of inventory and evaluating new equipment).

• Management of external vendors (e.g. courier, letter shopping, translation, printing, lucky draw prizes).

Candidate’s ideal requirements:

• Minimum ‘O’ levels and above

• Proficient in Microsoft Word, Excel and PowerPoint.

• Good command of spoken and written English and a second language.

• Excellent interpersonal, communication and organisational skills.

• Able to work independently as well as in a team.

• Able to work with deadlines.

• Has the eye for detail and possess problem-solving skills.

• Entry level candidates are welcome to apply.