Procurement Agent

The Procurement Agent is responsible for sourcing, negotiating and purchasing sand packaging materials, aggregates and related construction materials from quarries, dredging operators and third-party suppliers, and for coordinating their timely and cost-effective delivery to project sites, yards or barging points. The role works closely withoperations, logistics, finance and project teams to ensure a reliable supply ofmaterials that meets specification, budget and regulatory requirements, whilebuilding and maintaining a dependable supplier and vendor base.

Sourcing & Supplier Management

• Identify, evaluate and onboard suppliers of sand packaging material,aggregates, granite and other construction materials, including quarries,dredging companies and trading intermediaries.

• Conduct supplier due diligence, including verificationof mining/dredging licences, permits and quality certifications.

• Build and maintain a vendor database with pricing,capacity, lead times and performance history.

• Negotiate pricing, payment terms, delivery schedulesand contract terms with suppliers to secure the best value without compromisingquality or supply continuity.

Procurement & Order Management

• Prepare and issue requests for quotation (RFQs),purchase orders and supply contracts in line with project and inventoryrequirements.

• Monitor market prices and supply trends for sand andaggregates, and advise management on price movements, shortages or sourcingrisks.

• Track order status from confirmation through todelivery, resolving delays, shortfalls or discrepancies with supplierspromptly.

• Maintain accurate procurement records, includingpurchase orders, delivery orders, invoices and supplier correspondence.

Logistics & Delivery Coordination

• Coordinate transport arrangements (barges, trucks,haulage contractors) to ensure timely delivery to sites, yards or storagepoints.

• Liaise with logistics providers, jetty/wharf operatorsand site teams to schedule deliveries around project timelines and storagecapacity.

• Monitor freight and haulage costs, and identifyopportunities to improve delivery efficiency and reduce landed cost.

Quality Control & Compliance

• Coordinate with quality control/technical staff toensure materials delivered meet required specifications (grading, moisturecontent, silt content, etc.) and arrange testing where necessary.

• Ensure all procurement activities comply with relevantimport/export regulations, mining and environmental permits, and any applicablesand-trading restrictions in the source and destination countries.

• Maintain proper documentation for customs, licensingand regulatory reporting purposes.

Cost Control & Reporting

• Monitor procurement budgets and work towards costsavings through negotiation, bulk purchasing and supplier consolidation whereappropriate.

• Prepare regular reports on procurement activity,supplier performance, pricing trends and stock/delivery status for managementreview.

• Support month-end and project cost reconciliations byensuring procurement documentation is complete and accurate.