Research Assistant (Laboratory & Research Operations)

Interested applicants are invited to apply directly at the NUS Career Portal. Please note your application will only be processed if you apply via NUS Career Portal.

NUS Career Portal link: https://careers.nus.edu.sg/job/Research-Assistant-%28Laboratory-&-Research-Operations%29/34419-en_GB/?st=BEA66405EB53346B551D11F71E914D3E32901615

We regret that only shortlisted candidates will be notified.

Job Description

The successful candidate will provide administrative and operational support to the research group, taking responsibility for the non-scientific aspects of day-to-day laboratory and research operations. The role is intended to support researchers by coordinating administrative, procurement, financial, logistical, and general laboratory operational matters.

Job Responsibilities

• Procurement and Vendor Coordination: Obtain quotations, raise purchase requisitions, liaise with vendors, track deliveries, and monitor consumables and cryogen stock levels
• Travel and Financial Administration: Process Concur claims, coordinate travel bookings and visa-related documentation, follow up on invoices, and track expenditure against the relevant fund codes
• Administrative Support: Prepare and process University, Faculty, and grant-related forms, as well as safety, access, and other administrative documentation
• Onboarding and Visitor Support: Coordinate the onboarding of new team members and visitors, including the necessary administrative, access, and logistical arrangements
• Meeting Coordination: Schedule group meetings, prepare and take meeting minutes, and follow up on action items through to completion
• Knowledge and Records Management: Maintain and update the group’s Notion knowledge base, including equipment logs, fabrication recipes, Standard Operating Procedures (SOPs), templates, and other relevant records
• General Operational Support: Assist with general errands and operational matters on campus and coordinate with external vendors as required

Qualifications

• Diploma or Bachelor’s degree in any discipline
• Strong written and spoken English communication skills
• Confident in liaising and communicating directly with vendors and relevant University offices
• Self-motivated and able to demonstrate initiative in carrying out assigned tasks independently
• Good organizational and interpersonal skills, with the ability to follow up on tasks and coordinate with multiple stakeholders