Outdoor Admin Executive (Cleaning Operations)

Company Overview

We provide a full range of cleaning services to commercial buildings, shopping malls, manufacturing facilities, and residential properties.

Job Summary

Support day-to-day cleaning operations through administrative coordination, site visits, and operational assistance across multiple cleaning worksites.

Responsibilities

• Provide administrative and operational support to the Operations team to ensure smooth daily management of cleaning worksites
• Visit cleaning worksites regularly to address operational needs and resolve site issues promptly
• Coordinate daily operational matters with Operations Managers, Supervisors, and site personnel to maintain workflow efficiency
• Assist in deploying manpower, tracking attendance, and maintaining accurate operational records
• Maintain and update site records, checklists, reports, and other documentation to support operational transparency
• Assist with site inspections and jobsite audits, preparing detailed reports as required to ensure compliance and quality
• Follow up on outstanding operational issues with relevant site personnel to ensure timely resolution
• Coordinate cleaning equipment, uniforms, supplies, and other operational resources to meet site requirements
• Liaise with internal departments to facilitate smooth operational and administrative processes
• Support documentation and coordination efforts related to cleaning contracts and worksites to ensure contract compliance
• Travel between different worksites to perform operational follow-ups and coordination tasks efficiently
• Perform additional operational and administrative duties as assigned by Management to support team objectives

Required competencies and certifications

• Valid Class 3 driving license to enable travel between various cleaning worksites (essential for role duties)
• Proficiency in English and Mandarin to communicate effectively with Mandarin-speaking cleaning staff and operational personnel

Preferred competencies and qualifications

• Relevant experience in administration, operations, facilities management, cleaning services, or related service industries
• Proficiency in Microsoft Office applications, especially Excel and Word, to manage operational documentation and reporting
• Strong communication, coordination, and organizational skills to manage multiple operational matters independently
• Ability to work independently and manage multiple operational tasks efficiently
• Comfortable working in outdoor and operational environments
• Willingness to travel between different worksites as required

Other Information

Working Hours

• 6 days per week
• 8.00am to 5.00pm

Work Location

• Company office and various cleaning worksites