Receptionist (Up to $4K) #NJN

Raffles Place

Monday to Friday:

First shift: 8.30am to 5.30pm

Second shift: 9am to 6pm

Third shift: 9.30am to 6.30pm

Responsibilities

• Attend to phone calls and transferring them to the appropriate person or department. Taking messages and forwarding them to the appropriate person, if needed
• Demonstrate keen awareness and initiative at the reception area, identifying needs early and ensuring efficient, friendly and professional service
• Manage all mail and courier activities, including letterbox collection, distribution and documentation
• Regular updates of the telephone directory
• Knowledgeable in operating procedures for coffee machines, kitchen appliances and meeting room equipment
• Manage all booking arrangement for meetings and video conferences dial in setup
• Respond to requests for changing of lighting tubes, air-conditioning, toilet malfunctioning, etc and liaise with building maintenance team to service the requests
• Attend to guests and serving of beverages and meals
• Ordering and collection of food for Breakfast/Lunch meetings and Board meetings
• Setting up tables and chairs for meal service
• May be asked to work on some weekend for events and meetings
• Assist with catering orders for events and meetings
• Manage and maintain accurate inventory records for dining and pantry items, including cutlery, glassware, serving wares, other pantry supplies and stationery for meeting rooms
• Observe and respond proactively to visitor flow, meeting room usage, and office activities

Jessica Nguyen Huynh Thanh Truc

CEI Reg. R23113787

EA License No. 99C4599

We regret that only shortlisted candidates will be notified.