Assistant HR & Admin Manager / Senior HR & Admin Executive

Key Responsibilities

Human Resources

1. Recruitment & Talent Acquisition

• Manage the full recruitment lifecycle, including manpower requisition, job advertisements, sourcing, candidate screening, interviewing, reference checks, salary proposals, job offers, and onboarding.
• Partner closely with HODs to understand business needs and workforce planning requirements.
• Coordinate pre-employment documentation, medical examinations, background checks, and onboarding activities.
• Develop recruitment strategies and maintain talent pipelines for critical positions.
• Work with recruitment agencies and external service providers where necessary.

2. Employee Lifecycle Management

• Prepare employment contracts, confirmation, promotion, transfer, salary adjustment, disciplinary, and resignation documentation.
• Administer onboarding and offboarding processes.
• Conduct exit interviews and analyse employee turnover trends.
• Maintain employee records and HR databases, ensuring accuracy and confidentiality.

3. Performance Management

• Coordinate probation reviews and annual performance appraisal exercises.
• Monitor appraisal completion and follow up with department managers.
• Support performance improvement initiatives and employee development plans.
• Maintain accurate performance records and reports.

4. Compensation & Benefits

• Process and review monthly payroll to ensure timely and accurate salary payments.
• Administer leave, overtime, claims, insurance, and employee benefits.
• Support annual salary reviews, bonus exercises, and remuneration benchmarking.
• Handle payroll-related enquiries and ensure compliance with statutory requirements.

5. Learning & Development

• Coordinate internal and external training programmes.
• Identify training needs together with department heads.
• Monitor employee development plans and training effectiveness.
• Maintain training records and government grant documentation where applicable.
• Support succession planning and leadership development initiatives.

6. Employee Relations & Engagement

• Foster positive employee relations and provide HR advisory support to managers and employees.
• Assist in resolving employee grievances and disciplinary matters.
• Organise employee engagement activities, staff welfare programmes, and company events.
• Promote a positive and collaborative workplace culture.

7. HR Compliance & Governance

• Ensure compliance with the Singapore Employment Act, MOM regulations, CPF, IRAS, PDPA, Workplace Safety and Health (WSH) requirements, and other relevant legislation.
• Prepare statutory submissions, reports, and declarations accurately and on time.
• Review and update HR policies, employee handbook, SOPs, and HR procedures.
• Support internal and external audits relating to Human Resources.
• Ensure proper documentation and record retention in accordance with company policies.

Administration

• Oversee daily office administration and ensure efficient administrative support across all departments.
• Manage office facilities, office equipment, company assets, stationery, and pantry supplies.
• Liaise with vendors, contractors, and service providers to ensure quality services and cost-effective solutions.
• Coordinate office maintenance, repairs, renovations, and workplace safety initiatives.
• Manage company insurance renewals, office contracts, and general administrative documentation.
• Maintain proper filing systems, corporate records, and document control.
• Coordinate meetings, management events, staff activities, and corporate functions.
• Support business continuity planning and general office operations.

Requirements

• Degree or Diploma in Human Resource Management, Business Administration, or a related field.
• Minimum 3 - 5 years of relevant HR & Admin experience, preferably in the manufacturing or industrial sector.
• At least 2 years of supervisory or team leadership experience will be an advantage.
• Strong knowledge of:

1. Singapore Employment Act
2. MOM regulations and Work Pass administration
3. CPF contributions
4. IRAS reporting requirements
5. PDPA compliance
6. Employment practices and HR governance

• Hands-on experience in payroll administration is required. Experience with Info-Tech HRMS/HRIS will be an added advantage.
• Proficient in Microsoft Office applications, especially Excel, Word, and PowerPoint.
• Excellent communication, interpersonal, and stakeholder management skills.
• Strong organisational, analytical, and problem-solving abilities.
• Able to work independently, manage multiple priorities, and meet deadlines.
• High level of integrity with the ability to maintain confidentiality.