Human Resource Assistant

Job Description

• Provide day-to-day administrative and operational support to the HR department, including handling phone calls, emails, correspondence, and general HR enquiries.

• Maintain and update employee records and personnel files, ensuring information is accurate, complete, and handled with confidentiality.

• Assist with the recruitment process, including preparing and posting job advertisements, reviewing resumes, coordinating candidate communications, and scheduling interviews.

• Conduct initial phone or virtual screenings with candidates and coordinate interview arrangements between candidates and hiring managers.

• Support the onboarding process for new hires, including preparing onboarding materials, coordinating orientation sessions, and ensuring all required documentation is completed.

• Assist new employees with HR-related processes and provide information on company policies, procedures, benefits, and administrative requirements.

• Support employee engagement activities, training sessions, company events, and other HR initiatives.

• Assist with employee surveys, performance review processes, and other HR projects as required.

• Prepare HR reports, presentations, trackers, and other documentation to support HR operations and management reporting.

• Coordinate with internal departments and employees to ensure HR-related matters are followed up and resolved in a timely manner.

• Ensure HR practices and employee information are handled in accordance with company policies and applicable employment and data protection requirements.

• Perform other HR administrative duties and ad-hoc projects as assigned.

Job Requirements

• Minimum Diploma and above.

• Basic understanding of human resource principles, practices, and processes.

• Strong organizational and time-management skills, with the ability to manage multiple tasks and priorities effectively.

• Proactive, responsible, and willing to learn in a fast-paced working environment.

• Entry-level candidates and fresh graduates are welcome to apply. Training and guidance will be provided.