Business Administrator

Main Activities: (main day-to-day activities and the outputs of the position the individual is expected to deliver)

Proposal & Tender Administration

•  Assist in preparing and compiling quotations, proposals and tender submissions.
•  Coordinate collection of supporting documents from internal stakeholders.
•  Ensure proposal and tender documents are submitted accurately and within deadlines.
•  Maintain proposal and tender trackers.
•  Organize and archive tender and proposal documentation.

Business Development Support

•  Provide administrative support to Business Development Team.
•  Monitor customer procurement portals such as GeBIZ and client vendor portals for tender opportunities.
•  Assist in customer onboarding, vendor registration and pre-qualification activities.
•  Prepare business development reports and presentations.
•  Support customer meetings and business events.

Quotation & Estimation Support

•  Support and assist in estimation.
•  Prepare standard quotations using approved pricing templates.
•  Assist with gathering costing information from inter-departments and suppliers.
•  Update quotation trackers and maintain pricing records.
•  Support Business Development team in preparing commercial submissions.

ERP Administration

• Create Prospects, RFQs, quotations and sales orders in ERP system.
• Update customer records and opportunity pipelines.
•  Maintain accurate data and reports within ERP systems.
• General Administration
•  Coordinate meetings and maintain department records.
•  Prepare internal reports and presentations.
•  Support document control and record management activities.
•  Handle general correspondence and customer requests.

Qualifications / Experience (Academic qualifications as well as experience)

•  Diploma in Business Administration, Marketing, Engineering, or related discipline.
•  1 to 3 years of administrative, sales support, customer service or business support experience.
•  Fresh diploma graduates with strong administrative skills may be considered.
•  Experience in estimation (Scaffold, Insulation and Painting Trade Services), supporting quotations, tenders or proposals will be an advantage.
•  Proficient in Microsoft Excel, Word and PowerPoint.
•  Comfortable working with spreadsheets and data entry.
•  Good document formatting and presentation skills.

Key Relationships (The list of positions the job-holder most frequently interacts with)

Internal Stakeholders

•  Commercial Manager
•  Business Development Team
•  Operations Team
•  Procurement Team
•  Finance Team

Key Performance Indicators

•  On-time submission of proposals and tender documents
•  Timely preparation and issuance of quotations
•  Accuracy of proposal and tender documentation
•  Completion of customer registrations