Finance Administrator / Office Executive

We are looking for a meticulous, quick-thinking Finance & Admin Assistant to support our Finance Manager and the wider office team. You will handle day-to-day finance documentation, prepare business proposals, and keep our paperwork accurate, organized, and on schedule. This is a hands-on role suited to someone who learns fast, takes pride in getting details right, and is comfortable juggling multiple tasks.

Key Responsibilities

• Prepare, issue, and follow up on quotations and invoices accurately and on time
• Draft, review, and track contracts and agreements, ensuring correct details, signatures, and version control
• Assist the Finance Manager with data entry, document checks, and routine finance administration
• Prepare paperwork and proposals for the company, including tenders, quotations packages, and supporting documents
• Maintain organized physical and digital filing systems for easy retrieval and audit readiness
• Liaise with clients, suppliers, and internal teams to obtain or confirm information and documents
• Provide general administrative and paperwork support as needed, including ad hoc tasks that arise

Requirements

• Diploma or degree in Accounting, Business Administration, or a related field (or equivalent experience)
• 1 to 3 years of experience in finance administration, accounts support, or office administration (fresh graduates with strong attitude may be considered)
• Strong attention to detail and accuracy, especially with figures and documents
• Fast, organized, and able to work to deadlines
• Quick learner who can pick up new processes and systems with minimal supervision
• Proficient in Microsoft Office (Word, Excel, Outlook)
• Good written and verbal communication skills
• Discreet and trustworthy in handling confidential financial information

Personal Qualities

Meticulous, proactive, dependable, adaptable, and willing to help out wherever the team needs support.