Facilities Administration Officer (Aviation, Changi)

Job Responsibilities:

• Provide day-to-day administrative support to the Facilities Management team
• Coordinate and schedule preventive and reactive maintenance requests with internal teams and external contractors
• Maintain accurate records of facilities contracts, service agreements, warranties, and asset registers
• Process purchase orders, invoices, and budget tracking related to facilities operations
• Liaise with vendors, suppliers, and service providers to ensure timely and quality service delivery
• Manage access control, keys/passes, and visitor/security procedures
• Assist with space planning, office moves, and workstation allocations
• Respond to facilities-related queries from staff and escalate issues as needed
• Maintain filing systems (digital and physical) for facilities documentation
• Support the organization of building maintenance schedules, cleaning services, and waste management
• Assist in emergency preparedness planning and incident reporting
• Perform other administrative duties as assigned by the Facilities Manager

Job Requirements:

• Diploma in Mechanical or Electrical Engineering, or Integrated Facility Management
• Minimum 1-3 years of working experiences in facilities, office administration, or building management role
• Experience liaising with vendors and contractors is an advantage
• Strong organizational and time-management skills with the ability to multitask
• Excellent verbal and written communication skills
• Proficiency in Microsoft Office (Excel, Word, Outlook) and facilities/CMMS software (advantageous)
• Strong attention to detail and problem-solving ability
• Ability to work independently and collaboratively within a team
• Customer-service oriented with a professional demeanour