Accounts cum Admin Executive

Company Overview
Asia Medical Enviro Services is a market leader in medical and bio-hazardous waste collection, treatment and disposal in Singapore.

Job Summary
The incumbent is responsible for managing end-to-end Accounts Payable and Accounts Receivable operations. This role ensures transactional accuracy, maintains strong vendor and customer relationships, and supports month-end financial closing and audit processes.

Responsibilities

Account Payable and Vendor Management:

• Receive, verify and process supplier invoices by matching against Purchase Orders and Delivery Orders. Ensure accuracies in the workflow. Partner with Procurement team to resolve any discrepancies.
• Maintain and update vendor master database to ensure accurate remittance.
• Serve as the primary point of contact for supplier billing, pricing queries, and account reconciliations. Resolves any billing and pricing discrepancies.
• Support month-end closing activities including accrual preparations, reconciliations and investigate ledgers.

Account Receivable and Credit Control:

• Process daily incoming funds by accurately record and reconcile bank transfers, client payments, ACH, wires, GIRO or cheque received against outstanding invoices.
• Verify and process monthly customer GIRO deduction files for automated collections.
• Monitor AR ageing reports, issue payment reminders and proactively follow up on overdue accounts via phone and email to minimise bad debts and optimise cash flow.
• Assist in invoice generation promptly and accurately for efficient billing workflow.

General Administration:

• Assist with month-end and year-end financial closing activities.
• Maintain up-to-date financial records within the Synergix ERP System. Ensure document filing of both physical and digital copies.
• Support internal and external audit activities by preparing vendor and client reconciliations, schedules and supporting document for sighting.
• Perform any ad-hoc finance and administrative tasks as assigned by HODs.

Preferred competencies and qualifications

• Candidate should possess a Diploma in Accounting and have between 1 to 3 years of relevant working experience in the related field.
• Proficient in MS Office applications; hands-on experience with Synergix ERP system is preferred.
• Able to thrive under pressure, prioritize tasks effectively and promptly within tight time frame.
• The candidate should be organised, meticulous, proactive and able to work independently managing high volumes of transactions efficiently.
• Additionally, he or she should be a reliable team player willing to work overtime during critical month-end closing periods and bring value added improvements to existing workflow.