Administrative Assistant

Job Summary

Provide essential administrative and office support by managing data entry, filing, communications, scheduling, and record maintenance to ensure smooth daily operations.

Responsibilities

• Enter data accurately and prepare documents to support office functions
• File and scan documents to maintain organized records
• Respond promptly to phone calls, emails, and general enquiries to support internal and external communication
• Update and maintain company databases with accurate information
• Coordinate appointments, meetings, and courier services efficiently
• Monitor office supplies and arrange timely purchases to avoid shortages
• Assist in preparing invoices and tracking payments to support financial processes
• Perform additional administrative tasks as assigned to support team needs

Preferred competencies and qualifications

• Minimum GCE ‘N’/‘O’ Level, NITEC or equivalent qualification
• Proficient use of Microsoft Office applications, especially Word and Excel
• Strong communication and interpersonal skills to interact effectively with colleagues and clients
• Well-organized, responsible, and detail-oriented to manage tasks accurately
• Ability to manage multiple tasks and meet deadlines consistently
• Capability to work independently and collaboratively within a team
• Previous administrative experience is advantageous but not required
• Willingness to learn and maintain confidentiality when handling company and client information
• Preference for candidates proficient in both English and Mandarin speaking and writing