Administrative assistance

Key Responsibilities

• Maintain and update company records, reports, databases, and filing systems.
• Perform data entry, document preparation, and general administrative duties.
• Handle phone calls, emails, and general enquiries.
• Coordinate with internal departments, external parties, and service providers.
• Assist with meeting arrangements, office operations, and daily administrative matters.
• Monitor and track company contracts and renewal deadlines.
• Assist the Director in preparing and submitting monthly expense claims.
• Assist the accountant with accounting paperwork, data entry, and financial record keeping.
• Develop, document, and maintain company SOPs for each department.
• Support company activities, staff welfare programmes, and events when required.
• Provide administrative support to management and other departments as required.
• Perform other duties as assigned by management.

Requirements

• Relevant qualification or experience in Administration, Business, Accounting, or a related field.
• Basic accounting knowledge is preferred.
• Proficient in Microsoft Office, especially Excel and Word.
• Strong organisational skills and attention to detail.
• Good communication and coordination abilities.
• Responsible, proactive, and able to manage multiple tasks independently.
• Experience in SOP preparation or process improvement is an advantage.