Finance & Procurement Snr/Executive (Maternity Cover)

The Finance & Procurement Snr/ Executive is responsible for managing the organisation’s financial operations and procurement activities. This includes overseeing accounts payable and receivable functions, ensures compliance with statutory requirements, managing procurement processes, and supporting strategic financial planning. The role ensures financial integrity and cost-effective procurement aligned with the organisation’s mission.

Key Responsibilities

Finance Functions

• Manage Accounts Receivable and Accounts Payable
• Support month end closing and the preparation of AR/AP related journals
• Support in cashflow forecasting and reporting
• Support budgeting, forecasting, and financial planning processes.
• Prepare quarterly GST report
• Ensure compliance with Charity Accounting Standards and other statutory regulations.
• Liaise with auditors and ensure timely completion of audits.
• Maintain internal controls and financial policies.

Procurement Functions

• Oversee procurement activities in accordance with internal policies and regulatory guidelines.
• Manage end-to-end procurement processes including vendor onboarding, evaluation, and contract management.
• Review purchase orders (POs) ensuring accuracy and budget alignment.
• Maintain vendor database and ensure timely renewal of service agreements, including the regular supplier review
• Analyze procurement data and identify opportunities for cost savings and process improvements.

Project Finance Functions

• Support the Conservation team as a finance partner, helping to keep track of budgets, income, costs, cashflow, and financial risks.
• Work with different teams to review and check financial assumptions so project budgets are realistic, and flag risks or opportunities to the Finance Manager/Head or relevant leads.
• Prepare regular project financial reports (actuals, forecasts, and budgets) on time, and follow up with stakeholders to clarify figures and address questions.
• Ensure adherence to the Program Ops framework with respect to financial data and reporting
• Work closely with project managers on the progress of the project and to ensure R3s for relevant projects are received on a timely basis
• Support ad hoc queries or data request by project managers

Qualifications & Skills

• Degree or Diploma in Accounting, Finance, or Business Administration.
• Minimum 3 years of experience in finance and procurement, preferably in the non-profit or public sector.
• Proficiency in accounting and procurement software (e.g., MS BC, SAP).
• Strong understanding of financial reporting standards and procurement best practices.
• Excellent analytical, organisational, and communication skills.
• Ability to work independently and collaboratively across departments

This is a maternity cover position for approximately 4.5 months, commencing in mid-January and ending around late May or early June.

If you are interested, please complete the Microsoft online application form - https://forms.cloud.microsoft/e/J2KTedLmfS.