Worship Ministry Coordinator

Role Summary

The Worship Ministry Coordinator (WMC) plays a significant role in the Worship Ministry Team and is key in shaping the ministry, enabling the smooth running of worship singing in Sunday services, and supporting the church’s ministry goals. The WMC will be exposed to and learn what it means to lead the worship ministry at RHC.

He/she will support the recruiting, auditioning, rostering, week-to-week preparation, and training of musicians to serve with excellence and humility. He/she works with the Worship Ministry staff and other teams to ensure a smooth and edifying time of worship at RHC’s Sunday services and events. He/she will support various initiatives by the Worship Ministry to disciple our church and volunteers, to plan for the future of the ministry, and to support other ministries or external evangelistic programs.

Job Responsibilities

Weekly operations - execute the administration and volunteer coordination for Sunday services and special events:

• Roster volunteers for all Sunday services across 4 congregations and special events on Planning Center

• Effectively communicate with volunteers in a timely and honouring way through WhatsApp, email, calls and in-person meetings. This includes announcements, updates, requests and communicating information clearly across volunteer leaders and teams.

• Update and maintain song lists

• Research and source new songs to introduce to our church that meet our evaluation criteria

• Support the worship team with the Sunday preparation, as needed. This includes leave coverage for the worship admin role i.e. adding people to WhatsApp groups, sending Spotify links and chord sheets

• Serve on worship at RHC Sunday services and other church-related events (Prayer & Worship Nights, Staff Meetings)

• Support or lead aspects of special events (Christmas, Good Friday, Easter, Prayer and Worship Nights, external evangelistic opportunities) through planning, preparation of chord sheets/scores, recruitment of and communication with volunteers, and serving if required.

Growing the team - Support the recruitment, auditioning and development of volunteer musicians:

• Plan and organise worship auditions for members who are interested to serve. Provide feedback on those auditioning. Manage communications pre- and post-auditions

• Onboard volunteers who have passed auditions and help integrate them into the ministry. This includes administrative onboarding tasks, helping to communicate the heart of our serving, and integrating them into the team through organized welcome meals and connecting them with other volunteers

• Work with Worship Ministry Leader/Director of Worship and Operations to develop and execute a strategy for improving the skill levels of volunteers, providing input for training workshops, one-on-one coaching, jamming sessions, self-learning resource bank etc.

• Provide input for the development program for musicians that do not clear auditions (Greenhouse)

• Help with the development and integration of youth musicians into the worship team (Saturday rehearsals, providing resources for youth PWNs), thereby supporting their integration into the wider church body

Building for the future - shape the worship ministry’s vision, strategy, and discipleship of the church:

• Collaborate with Worship Ministry staff to execute our vision and shape RHC’s practice of congregational worship singing

• Work with Worship Ministry staff to identify gaps and ways to strengthen the ministry either at a strategic or operational level

• Help identify and raise leaders within the worship ministry who can help to strengthen the ministry, care for others in the team, and support our goals of church-planting.

• Support the creation and running of smaller teams within the worship team that lead various initiatives (eg. building teaching material, instrument ICs, discipleship)

• Meet with volunteers to build relationships, care for them and get feedback from the ground

• Help support ad hoc or annual initiatives in the worship ministry from time to time e.g. Song Bank exercise, Fixed Bands exercise, visits from overseas ministries or leaders, etc.

Collaborating with other ministries to build up our church, some of which include:

• Supporting our Youth Ministry by helping to organise for worship at youth camp or other youth events upon their request

• Working with the Kids Ministry team on engaging kids in service through song (with youth in the band), and live worship for the younger kids in Kids Min. This can include helping to select songs, building a song bank for Kids Songs, and coordinating between Kids Min, service leaders, and worship teams
• Working with the CG ministry on encouraging worship singing in CGs and helping to build or share material to teach on the importance of singing when we gather together

Qualifications, Skills & Desired Traits

We require the Worship Ministry Coordinator (WMC) to be a Christian, a member of RHC and committed to RHC’s mission and vision, aligned with our members’ statement of faith, and passionate about congregational worship on Sunday.

Leadership Skills:

• Ability to communicate our vision and plans as a ministry and inspire/mobilise people to serve

• Ability to think strategically and critically, and communicate effectively

• Spiritual maturity to care for volunteers in the ministry and desire to see our church grow in maturity and Christ-likeness

• Willingness to grow in knowledge of God, of worship, and of doing ministry

Interpersonal and Soft Skills:

• Collaboration - ability to work within the team and with other cross-functional teams, prizing unity and the care of people over processes or outcomes

• Communication - ability to communicate clearly, respectfully and flexibly given the nature of our work with staff and volunteers

• Planning and project management - manages own time well and manages others towards set timelines

• Ability to troubleshoot and problem solve quickly

• Relationship building and consensus building

• Experience and ability to work with volunteers

• Ability to adapt to change

• Creativity and resourcefulness

Musical Skills:

• Musically proficient, preferably skilled at playing an instrument (vocals, guitar, or keyboard). Preferable to have a working knowledge of music theory and the ability to read music/chord charts

• Experience working with a variety of musical instruments, styles and expressions of music

• Be comfortable and confident with a range of musical expressions, including traditional and contemporary styles

Technical Skills:

• Possess an aptitude for learning new tools/applications and training others to learn and operate them. Examples include Planning Center, Songselect (CCLI), OnSong, Multitracks, Pro-presenter, LogicPro, amongst other Mac and Windows worship, media and presentation software.