Admin/Account Assistant

Job Responsibilities

Finance & Accounting Support

• Support the Finance Executive in daily finance and accounting operations.

• Monitor outstanding invoices and follow up with relevant parties to resolve payment-related queries promptly.

• Process supplier invoices, maintain accurate records, and ensure timely filing of supporting documents.

• Perform supplier statement reconciliation and liaise with suppliers on account-related matters.

• Prepare cheques, process transactions, and update accounting records and ledgers.

• Handle petty cash and perform bank deposits and other banking-related activities as required.

• Prepare and submit monthly bank reconciliation statements.

• Assist with company insurance matters, including documentation and renewals.

• Assist with audit requirements, confirmations, and preparation of supporting documents.

Project & Administrative Support

• Organize and maintain project-related documents, records, and filing systems.

• Assist in monitoring project budgets, expenses, and progress.

• Provide administrative and coordination support to the project management team.

• Handle document transmittals, data entry, and maintenance of digital and physical records.

• Coordinate appointments, meetings, and other internal or external arrangements.

• Monitor office supplies and arrange replenishment when required.

• Coordinate logistics arrangements, including driver schedules and other operational support.

• Ensure administrative procedures and company policies are properly followed.

• Perform any other duties as assigned by the supervisor.

Requirements

• O Level, Diploma in Business Administration, Management, Accounting, or a related discipline, or equivalent qualification.

• 2–3 years of relevant experience in finance, accounting, administration, or a similar role.

• Good organizational and time management skills, with the ability to multitask and prioritize effectively.

• Strong attention to detail and accuracy in handling financial and administrative records.

• Good communication and interpersonal skills, with the ability to liaise effectively with suppliers, colleagues, and other stakeholders.

• Proficient in Microsoft Office, particularly Excel and Word.

• Able to work independently as well as collaboratively in a team.

• Experience in the construction or project environment will be an advantage.