Shipping Assistant

Job Summary

We are looking for a detail-oriented and proactive individual to join our team as a Shipping Assistant. The successful candidate will assist the Purchasing Team in coordinating inbound and outbound shipments, monitoring delivery schedules, and maintaining accurate shipping documentation.

This role is suitable for candidates who are interested in developing a career in shipping, logistics, or supply chain operations. No prior experience is required, as on-the-job training will be provided. Fresh graduates are welcome to apply.

Key Responsibilities (to work closely with and provide shipping and administrative support to the existing Purchasing Team)

• Assist in coordinating and monitoring local and international shipments to ensure timely delivery.
• Prepare and maintain shipping documents, including invoices, packing lists, bills of lading, and customs documentation.
• Liaise with freight forwarders, shipping lines, and internal departments, including Purchasing, Logistics, and Finance, to facilitate smooth shipment operations.
• Track shipment status and provide timely updates to relevant departments to support operational planning.
• Assist in following up on shipment delays, discrepancies, and other logistics-related issues.
• Assist with Singapore Customs requirements, TradeNet declarations, import/export permits, and compliance with company procedures.
• Coordinate with the warehouse team on shipment receiving and closure to ensure accurate inventory and shipment records.
• Maintain proper shipment records and inventory-related documentation for audit and operational purposes.
• Perform other shipping and administrative duties as assigned.

Requirements and Qualifications

• Diploma in Logistics, Supply Chain Management, Business Administration, or a related field will be an advantage.
• No prior working experience is required. Training will be provided.
• Basic proficiency in Microsoft Excel and other Microsoft Office applications will be an advantage.
• Good communication and coordination skills.
• Organised, meticulous, responsible, and willing to learn.
• Able to work independently as well as collaborate effectively with different departments.
• Fresh graduates are welcome to apply.