Admin Executive

Job Responsibilities

• Provide general administrative and clerical support to the management team.

• Maintain accurate filing systems and company records.

• Prepare reports, correspondence, and other documentation as required.

• Handle emails, and customer inquiries professionally

• Arrange and coordinate deliveries with customers, suppliers, and logistics providers.

• Monitor delivery schedules and ensure timely fulfillment of orders.

• Follow up on delivery status and resolve any delivery-related issues.

• Perform stock cut and update inventory systems accordingly.

• Report stock discrepancies and coordinate corrective actions.

• Prepare and issue quotation, invoices accurately and promptly.

• Verify sales orders, delivery orders, and supporting documents before invoicing.

• Maintain invoice records and ensure proper filing.

• Follow up on outstanding invoices and coordinate with customers when necessary

• Monitor daily operational activities to ensure smooth workflow.

• Maintain office supplies and coordinate general office matters.

• Assist with warehouse and stock coordination when required.

• Coordinate with various departments to support operational requirements.

• Perform ad hoc administrative duties and other responsibilities as assigned

• You shall carry out the duties and responsibilities as directed from time to time by Director or any of his/her authorized officers.

Job Requirements

• Minimum Diploma in Business Administration or equivalent.

• 1–3 years of relevant administrative experience preferred.

• Proficient in Microsoft Office, especially Excel and Word.

• Good communication and coordination skills.

• Able to multitask, work independently and meet deadlines.

• Organised, responsible, meticulous and proactive.

• Experience in trading, import/export, building materials or tiles industry will be an advantage.