Accounts Executive

About the role

We are looking for a hands-on Accounts Executive to run our day-to-day accounting function. You will be our sole in-house accounts person, owning the full cycle from invoicing to bank reconciliation and month-end support. This is a role for someone who works independently, is meticulous, and takes pride in clean, well-documented books.

Key responsibilities

Accounts Receivable

• Issue invoices and handle intercompany billings accurately and on time
• Record customer receipts in Xero and allocate them to the correct invoices
• Reconcile daily sales invoices against daily collections; investigate and resolve any mismatches with the relevant parties
• Monitor the aged receivables report and follow up on overdue accounts

Accounts Payable

• Check supplier invoices for accuracy, correct GST treatment and duplicates; obtain internal approval before recording in Xero
• Prepare payment runs and update Xero once suppliers are paid
• Reconcile supplier statements of account against book balances and resolve discrepancies

Staff Claims

• Check staff expense claims against receipts and company policy; obtain internal verification
• Update Xero monthly for staff claims and reimbursements

Banking and Month-End

• Perform monthly bank reconciliation for all bank accounts, clearing unreconciled items promptly
• Prepare month-end checklists, accruals and supporting schedules for review
• Assist with GST return preparation, year-end closing and audit schedules, working with our external accountant

Admin and Compliance

• Maintain proper filing of all financial documents (physical and digital) and perform periodic housekeeping
• Support the retention of records in line with Singapore regulatory requirements
• Any other finance duties assigned by your supervisor

Requirements

Must have

• Diploma or higher in Accountancy, or a related field
• At least 2 years of relevant experience in AP, AR and bank reconciliation
• Hands-on experience with Xero (bank feeds, reconciliation, bills, invoices, credit notes)
• Working knowledge of Singapore GST
• Able to work independently with minimal supervision
• Meticulous, organised and a clear problem-solver
• Good communication skills for dealing with suppliers, customers and internal teams

Good to have

• Experience in an SME or a one-person finance function
• Experience supporting GST filing, year-end close or audits
• Experience cleaning up or catching up on backlogged bookkeeping
• Proficiency in Excel (lookups, pivot tables)

What we offer

• 5day work week (Mon-Fri)
• 40hrs weeks
• Annual Leave
• Medical Leave

How to apply

Please send your resume, current and expected salary, and notice period to [email protected].

Shortlisted candidates may be asked to complete a short practical Xero exercise.