Admin Executive

Responsibilities

• Prepare, compile and organise project-related documents.
• Maintain and update company records, staff profiles, certificates and supporting documents.
• Coordinate with internal departments to obtain required information and documentation.
• Assist with document formatting, presentation, printing, scanning and compilation.
• Maintain proper digital and physical filing systems and ensure records are kept up to date.
• Track document validity and follow up on updated certificates or information where required.
• Support time-sensitive document submissions and administrative deadlines.
• Attend to visitors and incoming telephone calls.
• Receive and distribute incoming mail, courier items and documents.
• Assist with meeting room arrangements and refreshments for visitors.
• Provide general administrative support including printing, filing and document preparation.
• Assist with other ad-hoc duties as assigned.

Requirements

• O Level, Nitec or equivalent.
• Experience in the construction, engineering or project-based environment is an advantage.
• Proficient in Microsoft Word, Excel.
• Strong attention to detail and document organisation skills.
• Able to manage multiple tasks and work within deadlines.
• Responsible, organised and able to work independently.