Finance Executive @ Education (West)

Location: Pioneer

Hours: Mon-Thu 8:30am-6:00pm, Fri 8:30am-5:30pm

Contract: 6 months, subject to extension or conversion

Salary: Up to $3,500/month

Job Scope

Overall

• Manage school-level finance and procurement activities in line with company policies and timelines, keeping records accurate, liaising with stakeholders and vendors to resolve issues, and guiding users on system-related queries.

Procurement

• Manage goods receipt for purchase orders and verify invoices against POs
• Follow up with requesters on PO and invoice discrepancies
• Close unutilised PO balances with requesters and NSS Procurement
• Prepare monthly outstanding GR and PO reports and chase open items
• Support users on procurement processes and Ariba

Accounts Payable

• Verify non-PO invoices and obtain supporting documents from requesters
• Ensure cost centre, WBS and GL details are correct before submission
• Coordinate with NSS Finance on invoice processing, approvals and payments
• Follow up on payment failures and vendor queries
• Maintain schedules for advance payments, GL accounts and AR ageing

Reimbursement Claims

• Review staff and student claims (expenses, local transport, travel) for completeness and supporting documents
• Guide claimants and resolve claim-related queries and system issues

Fixed Assets

• Coordinate capitalisation, tagging, transfer, disposal, sighting and reconciliation
• Maintain accurate fixed-asset records and registers
• Run the annual physical asset sighting with NSS and school stakeholders

Financial Accounting and Control

• Reconcile assigned GL and school centre accounts monthly and follow up on unusual items
• Support intracompany billing and reclassification journals
• Resolve AR, AP and accounting matters for school and research accounts
• Monitor budget utilisation, including teaching consumables

Grant Management and Reporting

• Prepare grant summary reports for Principal Investigators
• Monitor grants nearing expiry and follow up with stakeholders
• Maintain schedules needed for grant monitoring
  
  
  
• We regret to inform that only shortlisted candidates will be notified.
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