School Receptionist #Bukit Timah

Hours: Mon–Thu 7:00am–4:15pm; Fri 7:00am–3:45pm

Key Roles

• Provide front desk and general administrative support to the General Office

• Attend to enquiries from the public, parents, students, and visitors

• Receive, sort, and dispatch incoming/outgoing correspondence, letters, parcels, and deliveries

• Manage incoming calls and direct them to relevant staff

• Facilitate issuance/collection of certificates and awards

• Update and maintain student/staff attendance records

• Manage internal facility bookings within the school campus

• Maintain and update the school's internal calendar

• Assist with photocopying, printing, laminating, and preparing school materials

• Assist with transport arrangements/confirmations for CCAs and school events

• Update the organisation chart and honour rolls

• Coordinate maintenance of office equipment

• Arrange orders for fruit/health baskets and office requirements

• Assist with preparation of refreshments and setup of event venues (including table skirting)

• Monitor and replenish office supplies (including first aid boxes, stationery)

• Assist in emergency situations

• Perform other assigned administrative duties

Requirements

• At least 2 years' relevant working experience

• Good interpersonal, communication, analytical, and negotiation skills

• Proficiency in Microsoft Office applications and general office equipment