Temporary Executive, Grant Administration Support (6 Months Contract)

Job Responsibilities

Grant Administration (approx. 60–70%)

• Serve as the point of contact for IAIC Project Leads on pre-award grant administration, including proposal checks, endorsements and submission support.
• Process project variations and change requests promptly, ensuring proper documentation and compliance with institutional policies and funding agency terms and conditions (T&Cs).
• Maintain accurate project records in the relevant systems and trackers.
• Work with internal stakeholders to resolve grant administration queries.

Digitalisation Special Project (approx. 30–40%)

• Develop and maintain Power BI dashboards for the grant pipeline, proposal status and project lifecycle tracking.
• Design and set up Power Automate workflows and SharePoint solutions to reduce manual steps in pre-award and change request processes.
• Explore AI-enabled tools, such as Microsoft 365 Copilot, to improve the efficiency of the team's service delivery.
• Deliver user guides, process documentation and a handover by the end of the contract so that the team can maintain the solutions.
• Perform any other duties and responsibilities assigned by the supervisor.

Job Requirements

• Diploma or degree, preferably in business analytics, information systems or a related field.
• Hands-on experience in building Power BI dashboards (data modelling, Power Query).
• Practical experience with Power Automate and SharePoint (lists, libraries, flows).
• Strong attention to detail, with good written and verbal communication skills.
• Able to work independently, manage competing deadlines and get up to speed quickly.
• Experience in research grant administration or with funding agency T&Cs.
• Familiarity with Power Apps, Microsoft 365 Copilot or Copilot Studio.

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