Accounts Executive

• Generate and dispatch accurate, timely invoices and billing statements to customers with clearly defined payment terms and taxes

• Record and match incoming payments against open invoices

• Reconcile customer ledgers regularly, clearing paid invoices and investigating or resolving short-payments, overpayments, or unapplied cash

• Monitor aging reports to identify past-due accounts, contact clients via phone, email, or formal notices, and coordinate payment plans

• Assist in month-end closing activities including GL journal entries

• Prepare report for manpower allocation for project costing

• Updated cashflow plan

• Checking and update project costing & WIP

• Liaise with supply for payment, schedule, reconcile supplier account with statement of account

• Prepare & update for Account Payable ageing, recording the number of calls from supply, status, letter of reminder from supply

• Monitor monthly purchase order for the month

• Checking petty cash claim after keying by Account Payable, and prepare report

• Checking supply invoice after keying by Account Payable, keeping track of all payments and expenditures

• Assist in checking GL detail transaction

• Maintain the fixed assets register

• Involve in yearly Fixed Assets stock take for the Company

• Liaise with supplier, purchase dept, operation dept and auditor

• Prepare quarterly GST working and assist in GST Claim submission

• Maintain full sets of accounts for subsidiary