Finance Executive

We are seeking a detail-oriented and responsible Finance Executive to support the Finance Department in accounts payable, accounts receivable, general ledger accounting, financial reporting, budgeting and audit matters.

The key responsibilities include:

1. Accounts Payable & Invoice Processing

• Verify and process supplier and intercompany invoices in the ERP system.
• Perform three-way matching of Purchase Orders (PO), Goods Received Notes (GRN) and supplier invoices.
• Ensure accurate GL coding, GST treatment and compliance with company policies and procedures.
• Follow up with relevant departments on outstanding invoices, missing supporting documents, POs, GRNs and approvals.

2. Accounts Receivable & Invoice Billing

• Perform monthly customer billing and ensure invoices are issued accurately and on a timely basis.
• Coordinate with the respective business units to obtain and follow up on outstanding service reports and other necessary supporting documents for customer billing.
• Create new job bookings in the ERP system and ensure all relevant job information is accurately recorded.
• Follow up with business units to obtain the necessary supporting documents for new job bookings.
• Ensure billing information and supporting documents are complete and properly maintained.

3. General Ledger & Journal Entries

• Prepare and post journal entries, including accruals, prepayments, reclassifications and month-end adjustments.
• Perform monthly GL reconciliations, including AP control accounts, accruals, prepayments and intercompany balances.
• Investigate and resolve discrepancies and outstanding reconciling items.

4. Bank Reconciliation

• Prepare monthly bank reconciliations by matching cash book transactions against bank statements.
• Investigate and follow up on outstanding and unreconciled transactions.

5. Budgeting & Financial Reporting

• Assist in the preparation of the annual budget by coordinating and consolidating budget inputs from various departments

6. Audit & Financial Closing

• Prepare audit schedules and supporting documents for internal and external audits.
• Coordinate and respond to audit queries and follow up on audit findings.
• Assist in month-end and year-end closing activities, including preparation of schedules, reconciliations and supporting documentation.

7. Stakeholder Coordination & Process Improvement

• Respond to supplier enquiries relating to invoice processing and payment status.
• Liaise with internal departments to resolve invoice discrepancies and obtain the necessary supporting documents and approvals.
• Coordinate with business units on billing matters, job bookings and outstanding documentation.
• Participate in finance-related system implementation and process improvement initiatives.

8. Other Responsibilities

• Perform other finance-related duties and ad hoc assignments as assigned by the Finance Team Lead or Management.