Human Resource Officer

Company Overview

Jamiyah Singapore, serves the community by providing welfare services to the less privileged and disadvantaged of all races and faiths, continuing its founder’s legacy of peace and service.

Job Summary

As a Human Resource Officer at Jamiyah Singapore, you will support day-to-day HR operations including recruitment, onboarding, staff training, HR administration, and project coordination.

Responsibilities

• Assist in recruitment activities by preparing job advertisements, screening applications, scheduling interviews, and communicating with candidates to ensure a smooth hiring process
• Prepare employment documents and coordinate onboarding and orientation sessions to integrate new staff effectively
• Maintain accurate employee records and recruitment documentation to support compliance and reporting
• Coordinate staff training by managing course registrations, scheduling learning activities, and maintaining attendance records to facilitate employee development
• Research and recommend suitable training programs and development opportunities aligned with organizational needs
• Prepare training-related approvals, purchase requisitions, and supporting documentation to ensure timely training delivery
• Provide administrative support for daily HR operations to maintain efficient HR workflows
• Prepare purchase requisitions, process invoices, and follow up on payments with relevant departments to support financial administration
• Assist in tracking HR budgets, updating expenditure records, and maintaining supporting documentation for financial accuracy
• Support administration of sponsorships, scholarships, and internships including billing processes where applicable
• Coordinate meeting arrangements, room bookings, and HR-related logistics to facilitate smooth operations
• Maintain HR trackers, spreadsheets, and prepare basic management reports to support data-driven decision-making
• Update HR data and prepare simple reports or dashboards to provide insights on HR metrics
• Support HR projects, staff engagement activities, and new initiatives to enhance workplace culture and operational effectiveness
• Explore and apply approved digital and AI tools to improve administrative efficiency and streamline HR processes
• Participate in and organize in-house and external events such as career fairs to promote the organization and engage talent
• Perform other HR-related duties as assigned to support the HR team and organizational goals

Preferred competencies and qualifications

• Diploma in Human Resource Management, Business Administration, or related discipline, or equivalent relevant experience
• 1–3 years of relevant experience in HR administration, recruitment, or HR operations
• Proficient in Microsoft Word, Excel, and PowerPoint to produce professional documents and reports
• Familiarity with HR systems or digital productivity tools to enhance HR operations
• Experience managing grant schemes and working with regulatory bodies is highly desirable
• Experience organizing events is an advantage
• Willingness to learn and explore AI tools to improve work processes
• Ability to handle confidential employee information professionally
• Strong organizational, interpersonal, and communication skills to manage multiple tasks and collaborate effectively
• Meticulous, responsible, and service-oriented team player
• Willingness to work occasional evenings or weekends for events
• Commitment to Jamiyah’s mission, vision, and values
• Maintains high standards of professional and ethical conduct
• Supports and promotes diversity and inclusion in the workplace
• Engages in continuous learning and development
• Contributes to teamwork and collaboration across departments
• Willing to take on additional responsibilities