Architectural Coordinator

Responsibilities

Site Inspection & Quality Verification

• Conduct routine inspections of architectural works on site, record observations and highlight non-conformances and defects against approved drawings, specifications and regulatory requirements.

• Carry out room-by-room inspections of completed areas, verifying against Approved Shop Drawings and Room Book drawings to support handover completion.

• Verify measurements, installation details, finishes and workmanship against project specifications, ensuring completed works are in good condition and free from defects.

• Review shop drawings, material submissions, mock-ups and method statements for compliance with design intent, and escalate concerns to the Project Lead.

• Monitor progress of architectural works against the project schedule and quality standards, and follow up on corrective actions until closure.

• Support the implementation of safety, regulatory and quality assurance procedures on site.

Meetings, Documentation & Reporting

• Attend project meetings with the Project Lead and record discussions live, projecting the minutes on screen at the end of each meeting for acceptance, then issue the final record for distribution immediately thereafter.

• Transcribe discussions accurately into clear, well-composed meeting minutes, and track outstanding actions to closure.

• Prepare daily site reports, inspection records, defect lists and documentation required by authorities, consultants and the client's representative.

• Prepare and maintain project documents, reports and trackers, including registers, drawing logs and submission records.

• Assist site teams with documentation for inspections, progress reviews and handover.

Coordination & Project Support

• Coordinate meetings and day-to-day communication with contractors, consultants and other project stakeholders.

• Assist the project team in resolving technical issues on site and coordinating with other trades, proposing corrective measures where required.

• Support tender processes and general project administration as assigned.

Requirements

• Diploma in Architecture, Architectural Technology, Building, Project Management or a related field.

• 2–5 years of experience in architectural site supervision, project coordination or project support within the built environment sector.

• Strong ability to read and interpret construction drawings, shop drawings, Room Book drawings and specifications, with a keen eye for detail.

• Good knowledge of construction detailing, materials, architectural finishes and Singapore authority requirements (e.g. BCA).

• Excellent command of written and spoken English, with the ability to take accurate live minutes and produce well-composed meeting records.

• Good communication, documentation and coordination skills, with the ability to identify site issues proactively and ensure timely corrective action.

• Proficiency in MS Office; familiarity with drawing viewers or BIM tools (e.g. Revit) is an advantage.

• Prior experience supporting handover inspections or defects management.